Hanko (Seal)

If you make a big purchase such as a car or real estate, or when you transfer the ownership right of a telephone to others, you are required to use your “official seal” (Jitsu-in), which need to be registered at the Town Office. And sometimes you may be asked to present a seal registration certificate (Inkan Toroku Shomeisho). In order to get it, you need to register your official seal at the Town Office, the Residential Affairs Division (Chomin-ka). The registration is free of charge, but the fee for a registration certificate is 300 yen.

You can’t register the following seals:

    1. A seal with a name other than the name which appears on your Residence Certificate;
    2. A seal made of materials such as rubber which can easily be deformed;
    3. A seal which is chipped or worn out:
    4. A seal which does not have an outer line which surrounds the name;
    5. A seal which can’t be contained in a 20 mm x 20 mm square;
    6. A seal which is considered to be inappropriate for a registered seal.

The OSS recommends you make an original hanko using the hanko-shop called Shoseido-inbo located in Itsuka-machi (Tel & FAX: 025-776-2220). It is located a few minutes walk from Itsuka machi station. Cost ranges from 2,000-3,000 yen. OSS has a form you can fill out and fax to them. They may deliver it to you as well.

Note:
If you have lost your seal or seal registration card or when you no longer need the card, you must fill out and submit an application to invalidate a registered seal at the Residential Affairs Division (Chomin-ka).

(Prepared by the Office of Student Services at IUJ)