Student Visa Info

Required Documents for a CoE:

The documents required to get a CoE differ depending on your financial condition. Please carefully prepare the necessary items and send them by attaching them to the email to be checked by IUJ-OSS staff.

Explanation of Each Document noted above

1. Application form

Please fill out the application form by typing and send it back to the OSS via email (oss@iuj.ac.jp) by the deadline instructed by the OSS.

Please refer to the samples of how to fill out the application form when filling it out.

  • Note to students whose names include characters other than Roman letters A-Z (also referred to as Classic Latin characters): Please write down your “Name” using alphabet (Roman) characters exactly as it appears in the machine readable part of your passport in the item 3 (Name) in the application form. Please do not use non-Roman alphabet characters such as ë, ä, ö, ů, ĕ and etc.

2. Copy of your passport

Please send a clear copy of your identification page(s) with your photo, date of birth, place of birth, validity date, and passport number. If your passport is NOT valid for more than after arriving at IUJ, you can apply for a CoE saying you are processing for renewal, but ensure you have it renewed or apply for a new passport as soon as possible. We request this because the entry requirement specifies that it must have a validity remaining approximately six months.

3. Copy of Passport page of immigration history if you have immigration history to/from Japan

As the Immigration Office keeps records of your immigration and travel history to Japan, it’s crucial to provide accurate information when applying for your CoE through a proxy. Please be aware that incorrect information on your application form might fail to obtain your CoE.

4. Your photo data

It needs to be 4cm( long) × 3cm (wide) and taken within six months. And its background (including shadows) has to be white.

The Immigration Office generally requires that photos be taken without a hat. However, you may submit a photo wearing a hat if you have valid reasons, such as religious or health considerations.

〇Example of Appropriate photo

Appropriate photo example 1

〇Examples of  Inappropriate photos

Photo of glasses frames hanging over eyes                      Photo of glasses with very thick frames
The frames of the glasses hang over her eyes                      The frames of her glasses are very thick
Photo of light reflecting on glasses                                                                   A photo where part of the face is hidden by a mask
The light is reflected on her glasses                                           A mask covers the lower half of her face

Photo where you can't see the eyes due to bangs                                                                  Blurred photos due to out of focus or camera shake
Her eyes are under her bangs                                                   Blurred due to out-of-focus or camera shake

5. Mailing address

Please submit a designated Word form with your mailing address as part of your information, which will be shared with the immigration office.

6.  Scholarship Award

If you are supported by the Japan-Taiwan Exchange Association or the Malaysian Government, please request your sponsor to issue a certificate of scholarship award. 

7.Extra documentation on financial backing (Plus Birth Certificate and Statement )

If you are self-sponsored or awarded/nominated for a scholarship that does not cover a monthly stipend, you must prove that you have sufficient funds to cover the expenses during your stay at IUJ.  Please check the table to know what documents you need to submit.

The Immigration Office does not indicate exactly how much money is sufficient. According to our experiences, however, your CoE application is most likely to be accepted if you (or your sponsor) maintain the balance as in the table below:

Note to applicants nominated to the ADB, KMMF, AEON, JERA, Mitsubishi UFJ and Mitsui Scholarship: 

Since the results of the scholarship for which you are applying will only be announced after the CoE application should be made, please fill out the application form and prepare nesessary docuemnts as a nominated student. Also, please prepare yourself in case you are not selected.