No cases of COVID-19 have been reported on IUJ’s campus or in the IUJ greater community (9/14/2020)

 

Special Information for Fall 2020 incoming students.

【IMPORTANT NOTICE】University Response to Novel Coronavirus-infected Pneumonia

Updated: September 14, 2020
International University of Japan

The International University of Japan (IUJ) is characterized by students from all over the world studying together and living together on a residential campus with 4 dormitories. If an infectious disease occurs, it could have a serious impact on many people inside and outside of IUJ, including students, faculty and staff members, their families, the local community and many other stakeholders and IUJ supporters. For this reason, IUJ is making every effort to protect the campus from any virus and to maintain health and hygiene.

As reported in the news media daily, the novel coronavirus infection is spreading in Japan.

Therefore, IUJ has established the “New Coronavirus Infectious Disease Crisis Management Headquarters” which gives students, faculty and staff members alerts and instructions on health care and basic measures to prevent any infections. We are instructing them to refrain from unnecessary travels overseas and non-urgent outings. Also, we have prepared an emergency response system in coordination with the related health organizations in the area ahead of any case of infection occurring at our university.

As a university wanting close relations with the community, IUJ usually opens the campus to the general people public welcoming their use of some of the campus facilities such as the cafeteria, IUJ shop and library. However, for the time being, as a measure against occurrence of the infectious diseases on the campus, we have decided to refuse entry to the campus by general people in the community other than the IUJ community members as well as essential vendors/contractors. Your understanding and cooperation on this matter would be highly appreciated.

IUJ has started spring term classes from April 1 as scheduled. Classes are conducted in person (in classroom) or online from distance, and the following preventive measures are taken.

  • Faculty members residing in Tokyo Metropolitan area (including part-time lecturers) shall conduct classes online. They will not come to Urasa campus to avoid the risk of infections.
  • For all the courses conducted in classroom, the following steps are taken before instructors and students enter the classrooms. 1) Taking temperatures and if they have a fever of 37.5℃ or higher they shall return to their room and take arrest. 2) wearing a mask 3) disinfecting their hands、4) wiping their desk and chair with the alcohol-type wet tissues.
  • To avoid close-contact in a classroom following measures are taken. 1) limiting the number of students in a classroom to afford a 2m distance 2) conducting classes in gym for those classes with larger number of students.

In addition, IUJ has been taking all possible measures against COVID-19 infection including prohibition of any overseas travels, strict limitation of domestic travels (especially to and from Tokyo area) and start of telework. (Limitation of domestic travels has been relaxed since  May 27, 2020 as the state of emergency was lifted by the Government.)

We will continue reviewing and monitoring the situation and update this page with any new information as necessary. We would greatly appreciate your continued understanding and cooperation for the activities of IUJ.

We will continue reviewing and monitoring the situation and update this page with any new information as necessary.


INDEX


July 31, 2020

Dear All Incoming Students,

 

We find ourselves in a difficult situation this fall since the world-wide COVID-19 pandemic prohibits many new IUJ students from entering Japan. After careful discussion, IUJ has established the following university-wide policies on how to offer courses for the coming Fall 2020 term:

  1. IUJ will offer as many courses as possible face-to-face (F2F) in order to provide quality education to those students who are on campus so that they can learn interactively both from the instructor and with each other.
  2. IUJ will offer online courses for those who cannot enter Japan in time for the Fall 2020 term in order to provide them with equivalent learning opportunities.

To implement these two policies, we decided to offer Fall term courses in one of the four modes detailed at https://www.iuj.ac.jp/gsim-f/im-info/files/Options.pdf.

You can check which courses will be offered in which modes at

https://www.iuj.ac.jp/gsim-f/im-info/files/Course-list-with-option.pdf.

The mode for each course is subject to change depending on the circumstances. Timetable, course syllabi, textbook information, etc. will be made available by the time course registration begins, which will start from Monday, August 31, 2020.

As you can see, most of the courses are available both F2F and online, and you can take them wherever you will be. However, we strongly encourage all the incoming students to gather in a classroom and attend F2F classes as much as possible. We believe there is nothing better than direct interaction in classrooms, although we will try our best to make online courses as interactive and effective as possible.

We look forward to the day when everyone can safely gather on campus and in the classroom.

 

Sincerely,

 

Hiroyuki Itami

President of IUJ


 

July 15, 2020

Fall term classes

Dear all incoming students,

We understand that all you entering IUJ (International University of Japan) in September 2020 are very much concerned about how the fall term classes will be conducted under the influence of COVID-19. I would like to share this update with you at this time.

In the May 18th announcement we noted that IUJ is preparing to offer fall term classes both online and in the classroom. I can now confirm that IUJ will definitely offer required courses online to our incoming students unable to reach campus by the start of fall classes (first week of October). In this way we will ensure you are able to start your IUJ academics on schedule. We will share the details with you by the end of July.

We will welcome you to our campus and accommodate your arrival and studies as travel to Japan for you becomes safe and possible. We look forward to the day when everyone can gather on campus and can learn from and with each other in the usual IUJ way where our classrooms are living textbooks.

Please note that no single person has been infected at IUJ or in the area IUJ is located, so please feel secure in preparations for your arrival. Until then, stay safe, keep healthy (masks and hand washing) and see you soon.

Best regards,

Hiroyuki Itami, President


 

May 18, 2020

Dear all prospective incoming students,

About the 2020 fall term classes

 

First, congratulations on being accepted into the International University of Japan (IUJ).

We believe you are concerned about whether or not you can come to Japan or start your study at IUJ in September, due to the influence of the COVID-19 pandemic.

I would like to assure you that IUJ will begin fall term classes as scheduled from September. In addition, we are preparing to offer fall term classes both online and in person. All IUJ faculty and staff members are working hard to provide you with classes online in the event you cannot physically travel to IUJ campus in September because you are not allowed to leave your country for Japan or your visa is not issued in time. We have already conducted most of the spring term classes online from April. We believe that IUJ can benefit from that experience to smoothly conduct online classes for all the courses in the fall term if needed.

Having said that, there is no other education better than the in-class experience, where people from all over the globe are gathering together and engaging each other in dynamic discussions. This, coupled with small class size, is a strength of IUJ. I am really hoping that we will realize such a class environment as soon as possible. Please rest assured that we will do our best to provide you with the best education whatever the situation is in the fall.

We look forward to welcoming you to IUJ campus in Urasa, so please prepare for the admission to our university.

Best regards,

Hiroyuki Itami, President


July 31, 2020

Dear All Students,

We find ourselves in a difficult situation this fall since the world-wide COVID-19 pandemic prohibits many new IUJ students from entering Japan, while a large number of students are on campus and can attend face-to-face (F2F) classes.

After careful discussion, IUJ has established the following university-wide policies on how to offer courses for the coming Fall 2020 term:

  1. IUJ will offer as many courses as possible F2F in order to provide quality education to those students who are on campus so that they can learn interactively both from the instructor and with each other.
  2. IUJ will offer online courses for those who cannot enter Japan in time for the Fall 2020 term in order to provide them with equivalent learning opportunities.

To implement these two policies, we decided to offer Fall term courses in one of the four modes detailed at https://www.iuj.ac.jp/gsim-f/im-info/files/Options.pdf.

You can check which courses will be offered in which modes at

https://www.iuj.ac.jp/gsim-f/im-info/files/Course-list-with-option.pdf.

The mode for each course is subject to change depending on the circumstances. Timetable, course syllabi, textbook information, etc. will be made available by the time course registration begins, which will start from Monday, August 31, 2020. Please note that the course registration period has been postponed for two weeks because the current situation requires us to delay preparations for course registration.

As you can see, most of the courses are available both F2F and online, and you can take them wherever you will be. However, we strongly encourage all the students to gather in a classroom and attend F2F classes as much as possible. We believe there is nothing better than direct interaction in classrooms, although we will try our best to make online courses as interactive and effective as possible.

We ask for your cooperation that you continue safety measures such as hand washing, disinfecting, wearing a mask, measuring temperature, ventilating rooms, and avoiding the 3 Cs (closed spaces with poor ventilation, crowded places with many people nearby, close-contact settings) for the Fall term in order to keep IUJ a virus-free environment. Thank you very much for your cooperation.

 

Sincerely,

 

Hiroyuki Itami

President of IUJ


May 18, 2020

[Important Notice] About the summer vacation and the 2020 fall term classes

To all IUJ students

Hiroyuki Itami

President

I hope that spring term is going as well for you as possible. I know it has been an adjustment.

Regarding the 2020 fall term classes, you may be worried whether the classes will be held as usual due to the influence of the COVID-19; please be assured that the classes will start from September as scheduled. In addition, we are preparing the classes both online and in person as in the spring term.

We believe you are also concerned about the situation for summer planning so I want to write to share the following.

During the summer vacation period, please refrain from going outside of Japan for field research overseas or any temporary return to countries which are categorized as Level 3 (recommended to stop travel) or Level 2 (refrain from unnecessary/non-urgent travel) announced by the Japanese government.  https://www.anzen.mofa.go.jp/covid19/info0424.html

However, if you have to return to your home country temporarily due to family circumstances, etc., please notify the Office of Student Services (OSS) with the written consent of your academic supervisor and the Embassy. In that case, after re-entering Japan, please return to campus after a 2-week quarantine at a facility/accommodation that might be available at such places as near Narita airport.

Those who are receiving a scholarship must get the consent of your scholarship provider for temporary leaving Japan.

If you have a domestic internship opportunity, please refrain from moving outside Niigata Prefecture at this moment.

Please also be advised that the above arrangements will be revised if the Japanese or Niigata Prefectural government announce changes in their policies and measures against the COVID-19.


September 10, 2020

To all students

Important Notice: Travel to and from other prefectures

As the number of COVID-19 infected people is gradually decreasing in Japan, we have reviewed our guidelines to avoid travel between 15 prefectures and changed them as follows.

・  Please avoid travel between IUJ and the following 6 prefectures as much as possible.

     Tokyo, Kanagawa, Osaka, Kyoto, Fukuoka, Okinawa

・  If you go to the above areas, please make a day trip and avoid staying overnight.

     If you stay overnight, please refrain from going out into the city at night.

・  Before you go to those areas, fill in the Temporary Away form and submit to the OSS without fail, even for one night away

・  We encourage you to install the COCOA (COVID-19 Contact Confirm Application).

・  If you visit the above area and come back to IUJ, please observe the 1-week semi-quarantine protocol.

1. Do not use the IUJ shuttle bus, gymnasium or dormitory kitchens.

2. Do take out from Shokudo and school shop.

3. Refrain from contacting other people as much as possible.

4. And of course, wear a mask whenever out of your room, and wash your hands frequently.

Please stay in your room if you feel bad or have a fever. Call the OSS x103 or Dorm Director x555 for support.


 July 29, 2020

To students, faculty and staff members,

Alerts update: travel to and from other prefectures

The number of new coronavirus-infected people is rapidly increasing mainly in Tokyo, Osaka, Aichi, and Fukuoka prefectures. Cases are also increasing in other areas nationwide. Therefore, IUJ has updated our travel guidance as follows. Your kind attention for our policy is greatly appreciated to keep our campus safe.

 

1. Please avoid travel between IUJ and the following areas as much as possible:

Tokyo and neighboring prefectures (Chiba, Saitama, Kanagawa),

Osaka and neighboring prefectures (Kyoto, Hyogo, Nara).

Aichi and neighboring prefectures (Gifu and Shizuoka)

Fukuoka, Kumamoto, Miyazaki and Okinawa prefectures.

2. If you go to the above areas, please make a day trip and avoid staying overnight. If you stay overnight, please refrain from going out into the city at night.  For students: If you go to those areas, fill in the Temporary Away form and submit to the OSS without fail. If you visit the above areas and come back to IUJ, please do not use the IUJ shuttle bus, gymnasium or dormitory kitchens for 1 week after your return. Also, please refrain from contacting other people as much as possible. And of course, wear a mask whenever out of your room, and wash your hands frequently.

3. The number of infected cases is increasing nationwide other than the above areas. Please refrain from moving out of Niigata prefecture (or where you reside) as much as possible.


 

July 15, 2020

To students, faculty and staff members,

Alerts: travel to and from other prefectures

As you may be well aware, the number of new coronavirus-infected people is rapidly increasing mainly in Tokyo. With this development, the alert level is raised to the highest level. Cases are also increasing in other areas nationwide. Therefore, IUJ issues the following alerts for the campus safety.

 

  • Please avoid travel between IUJ and the following areas as much as possible:

Tokyo and neighboring prefectures (Chiba, Saitama, Kanagawa),

Osaka and neighboring prefectures (Kyoto, Hyogo, Nara).

  • If you go to the above areas, please make a day trip and avoid staying overnight.

If you stay overnight, please refrain from going out into the city at night.

  • For students: If you go to those areas, fill in the Temporary Away form and submit to the OSS without fail.
  • If you visit the above area and come back to IUJ, please do not use the IUJ shuttle bus, gymnasium or dormitory kitchens for 1 week after your return. Also, please refrain from contacting other people as much as possible. And of course, wear a mask whenever out of your room, and wash your hands frequently.

June 30, 2020

About travel to and from Tokyo and the surrounding prefectures of Chiba, Saitama, and Kanagawa

 

Although the declaration of emergency has been lifted and domestic movements have been gradually eased since June 19, the number of people infected with the new coronavirus is again beginning to increase, mainly in Tokyo.

Therefore, the University issues the following guidance.

 

  • Avoid travels to and from Tokyo, Chiba, Saitama and Kanagawa as much as possible.
  • If you go to these places, make a day trip and do not stay overnight. If you must stay overnight, please refrain from going out in the city at night (bars and pubs).
  • If you go to Tokyo, Chiba, Saitama and Kanagawa and come back, please avoid contact with other people as much as possible for about a week.

 


June 18, 2020

Dear all students,

 

Based on the Japanese government’s policy, movement restrictions within Japan for individuals will be removed tomorrow, June 19th.

However, tourism will still be limited until August 1, and the government will be gradually promoting tourism in Japan while maintaining a social distance.

Also we would like to inform you that several indicators have shown that COVID-19 infection rates have risen in Tokyo since May 25, when the emergency declaration was lifted. The removal of travel restrictions does not mean that the risk of infection has disappeared.

Monitoring index (1) Number of newly test positives

Monitoring index (2) Rate of unknown route of infection in newly test positives

Monitoring index (3) Ratio of Increased test positives by week

(For details, see https://stopcovid19.metro.tokyo.lg.jp/en)

 

As a result, we ask you to follow these precautions after June 19:

  1. You must understand the worsening situation of infection and pay careful attention to travel between Tokyo and the campus.
  2. Considering that domestic tourism is not fully promoted, you should refrain from traveling in groups of more than 5 people until August 1st.
  3. Please continue following these basic safety measures:
    • Monitor your physical health and body temperature, and refrain from travel if you are feeling ill;
    • Wear a mask in public. However, to prevent heat stroke, you may remove it if you are at a safe distance from other people outdoors;
    • Continue washing your hands thoroughly;
    • Continue to use hand sanitizers and disinfectants;
    • Proper Ventilation;
    • Avoidance of 3Cs (Closed spaces with poor ventilation, Crowded places with many people nearby, and Close-contact settings such as close-range conversations with others)

The graduation ceremony will be held on next week on June 25th, and a new life is waiting for all graduating students. However, we must maintain our vigilance in this trying time and continue following safety measures to protect ourselves and our friends and family from COVID-19. Thank you for your attention and cooperation.

 


 

May 29, 2020

About the 2020 Graduation Ceremony

Dear all students, faculty and staff members,

We are happy to confirm that we are able to hold the 2020 Graduation Ceremony. However, we need to make some safety modifications in order to prevent any possible spread of the coronavirus, while still celebrating our graduates.

Date:  June 25, 2020 (Thursday)

Venue:  Koidego Cultural Hall

Graduates will enter the Hall and be seated with the sufficient space between them in line with the policies of the event hall. Only those graduating, their faculty and essential staff members will enter the Hall. No guest speakers or guests will be invited including those affiliated with IUJ, family members, 1st year students and local people.  Family and other students will be able to watch the live stream in designated classrooms or in your own rooms/apartments, etc.

In addition, the Celebration Reception will not be held this time.

All graduates, faculty and staff members are requested to take preventative measures such as wearing a mask, prior hand washing, temperature measurement, and alcohol disinfection when entering the Hall on that day.

We will inform you of more details as soon as possible.

The Japanese government’s declaration of the emergency has been lifted, but we are still in a situation where we cannot let our guard down. We appreciate everyone’s understanding and cooperation.


 

May 27, 2020

[Important Notice] The state of emergency was lifted

IUJ Crisis Management Headquarters

Dear all students, faculty and staff members,

The Japanese government cautiously lifted the emergency declaration against COVID-19 in the Tokyo metropolitan area and Hokkaido on May 25 (It had already cleared the other prefectures earlier than scheduled May 31 date). Along with this, the IUJ policy for prohibiting travel between the 13 prefectures until May 31 is also lifted.

In addition, the government intends to gradually ease restrictions on travel, restrictions on facility use, and events, etc., during a transition period from now through August 1.

Based on this, we write to inform you about IUJ’s parallel measures as follows.

  • Until May 31st: Please refrain from unnecessary and non-urgent travel across prefectures.
  • Until June 18th: Please carefully judge necessity and refrain from travel between five prefectures (Tokyo, Kanagawa, Saitama, Chiba, Hokkaido) and IUJ campus if it is unnecessary and non-urgent.
  • From June 19th: No travel restrictions within Japan(Restrictions for overseas travel remain)

No special notification to the university will be required to make a necessary travel.

If any signs of regional expansion or clusters of infections occur, the government will reconsider the policy. IUJ will update the IUJ community in that case.

Since the relaxation of travel restrictions is premised on the continuation of basic preventive measures, we ask that you continue such practices as hand washing, disinfection, wearing a mask, temperature measurement, ventilation and avoiding 3 Cs (closed space with poor ventilation, crowded places with many people nearby, close-contact settings).


May 7, 2020

[Important Notice] Removing restrictions of facility use according to easing of School Closure request from the Niigata Governor

Dear All IUJ students, faculty and staff members,

With the Niigata Government’s cautious relaxing of school closure guidelines, IUJ is happy to announce that starting today, May 7, we are able to go back to the pre-Golden Week situation: in-class teaching is now allowed, the library will again be open until midnight, and computer rooms and study rooms open for your use 24 hours a day. The 2nd floor gym training room also will be reopened. Taxi services for non-campus residents will resume. However, this is contingent on the entire IUJ community following the strict manners of wearing masks, sanitizing your hands, and wiping down personal space. This includes wearing masks in the dorm kitchens and in the training room. And of course in the bus, computer rooms, study rooms and library. Training room and kitchen users, please ventilate the room as much as possible, and be sure to wipe down the machines after use. Use hand disinfectant upon entry and exit of the facility.

We call upon all of you to help enforce this with reminders to your peers. If these mannerisms cannot be followed we may need to again reconsider the openings. Similarly, if the prefectural government again requests schools to close we will again readdress these services.

Also please let us inform you that the IUJ policy will be continued until May 31 concerning travel prohibition between Urasa campus and the following 13 prefectures unless you have special extenuating circumstances (prior notification and approval necessary).

Tokyo, Saitama, Chiba, Kanagawa, Osaka, Hyogo, Fukuoka, Hokkaido, Aichi, Kyoto, Ibaraki, Ishikawa, Gifu

 


April 30, 2020

Dear All IUJ students, faculty and staff members,

[Important Notice] (Revised) Restrictions on facility use according to the request for School Closure

In response to feedback from students, we would like to inform you that we have slightly eased facility access restrictions (as announced on April 28) during the requested period of school closure from April 30 to May 6 as follows.

Change of facility use time

Monday – Friday
Library: Open from 9:00 to 19:30
PC room: Open from 8: 30 to 19: 30
(Room124 opens until 21:10 for students taking 7th period class online)
Study room: Open from 8:30 to 19:30

Saturday – Sunday
Library: Open from 12:00 to 16:00
PC room: Open from 8: 30 to 16: 00
Study room: Open from 8:30 to 16:00
All taxis for non-campus residents will be stopped during the period.

Suspension of facility use: No change

All the Gym area facilities will be closed.

The Cafeteria, School shop (Baiten) and snack lounge: No change, open as usual.

Please note that these restrictions will be extended if the request from the governor is extended beyond May 6. We will provide an update to you at that time (on or about May 7).

Nationwide Emergency declarations have been made and all educational institutions are obliged to suspend educational activities except distance learning. Students are kept away from entering school buildings. All the schools in the community are also closed and pupils and students are asked to study at home. Exceptionally, IUJ has been providing facilities to the extent necessary for conducting and continuing distance learning. We have also made special considerations to keep daily life necessities open (food services, kitchens, lounges, bus services) due to our residential circumstances and off-campus student needs. We appreciate your understanding and cooperation.


April 28, 2020

[Important Notice] Restrictions on facility use according to a request from the Governor for School Closure

Dear All IUJ students, faculty and staff members,

According to the request from the Governor of Niigata prefecture for suspension of use of facilities including universities (school closure) from April 22 to May 6, we shifted all classes to the online format.

We were further asked to suspend the use of all facilities at the university, and all other universities in the prefecture have closed. But, IUJ explained to the authorities, that students are living on campus in university facilities, and have been allowed to continue using those facilities by doing our best to avoid the three Cs.

However, in light of the purpose of the State of Emergency declaration, it is necessary to respond strictly to the prefectural request in order to reduce contact among people further still. Therefore, from April 30 to May 6, we have decided to suspend or shorten the use of facilities during the requested period as follows.

Change of facility use time

Library: Open from usual time to 19:30

PC room: Open from 10: 00 to 19: 30

Study room: Open from 10:00 to 19:30

Based on this, all taxis for non-campus residents will be stopped.

Suspension of facility use

All rooms, facilities and equipment in the Gym will be closed

The Cafeteria, School shop (Baiten) and snack lounge are open as usual.

Please note that these restrictions will be extended if the request from the governor is extended beyond May 6. We will provide an update to you at that time (on or about May 7).

Your understanding and cooperation in this difficult time would be highly appreciated.


April 28, 2020

[Important notice] Reminder of policies on restrictions of people’s movement during the long holidays April 29 – May 6th

Dear all students, faculty and staff members,

Thank you for cooperating with the policies stipulated by the national and prefectural governments and the university regarding measures to fight against COVID-19.

As the long holidays are approaching, please be advised once again regarding policies on travel restrictions through May 6th.

  1. IUJ policy: Prohibition of travel to and from 13 prefectures

Travel between Urasa campus and the following 13 prefectures is prohibited unless you have special extenuating circumstances (prior notification and approval necessary).

Tokyo, Saitama, Chiba, Kanagawa, Osaka, Hyogo, Fukuoka, Hokkaido, Aichi, Kyoto, Ibaraki, Ishikawa, Gifu

  1. Request from the Governor of Niigata Prefecture
  • Please avoid all non-essential and non-urgent travel to other prefectures. We especially request your cooperation over the long holiday in the next week.
  • Please avoid going–out except to visit hospitals, to purchase groceries/medications/other necessary items, to commute to work, or to go on a walk or exercise to maintain your health.
  1. Urgent Joint Emergency Declaration by Niigata Prefecture and 6 Tohoku Prefectures

The Urgent Joint Emergency Declaration has been made on April 24 by the Governors of Niigata Prefecture and 6 Prefectures in Tohoku Region (Fukushima, Miyagi, Yamagata, Akita, Iwate, Aomori) and the Mayors of Niigata and Sendai Cities The declaration strongly urge people to avoid the following:

  • Travels for excursion purposes, unnecessary and non-urgent movement across prefectural boundaries
  • Travel to and from the Tokyo metropolitan area and Kansai area

Your understanding and cooperation in this difficult time would be highly appreciated.


April 24, 2020

[Important Notice] Implementation of distance learning classes following a request from the Governor of Niigata Prefecture for School Closure

Dear all IUJ students, faculty and staff members,

We have been implementing the spring term courses in-person (in class) or through distance learning, depending on the environment and choice of the instructors. On April 21, the Governor of Niigata prefecture made a request for suspension of use of facilities including universities (school closure) from April 22 to May 6. We are requested to suspend in class teaching (where a number of students gather in a same space), but are not requested to suspend distance learning classes.

Therefore, we have decided to conduct all classes via distance learning from April 27 (Monday) until the end of the spring term. We may change this decision if the situation improves.

To faculty members: If you need time to prepare for the distance learning, you may cancel upcoming classes and take enough time given that you can use the 2nd module for make-up classes.

During the period of school closure, the library can be used by avoiding the “Three Cs” (confirmed with the Niigata Prefectural Office). Also, the school closure request does not apply to staff members’ commuting and working on campus; however, we are introducing telework for staff in line with the request for reducing contact opportunities of people.

Your understanding and cooperation in this difficult time would be highly appreciated.


April 17, 2020

【IMPORTANT NOTICE】IUJ response to COVID-19: Change of declaration of state of emergency

Dear all IUJ students, faculty and staff members,

On April 16th, the Japanese Government declared a state of emergency over the novel coronavirus outbreak that now applies to all 47 prefectures in Japan (effective until May 6). Among them, the government has specified the following 13 prefectures as special vigilance prefectures that need focused measures against the spread of infection.

Tokyo, Saitama, Chiba, Kanagawa, Osaka, Hyogo, Fukuoka and

Hokkaido, Aichi, Kyoto, Ibaragi, Gifu, Ishikawa.

In view of the above, we have revised our policy as follows (previous policy was made on April 8):

  • Until May 6, travel between Urasa campus and the 13 special vigilance prefectures is prohibited unless you have special extenuating circumstances.

Other instructions and requests

  • Those who are residing or traveling to these 13 prefectures: Please follow the requests from the governor of the prefecture
  • Those who are currently in Niigata

Please follow the official requests the governor will make later. We will inform you of the requests when they are made public.

Please refrain from unnecessary and non-urgent outings even within our prefecture. Specifically, to help avoid close contact with others who may be returning from outside the prefecture, refrain from using public transportation in our area.

If you need to make a trip to or from these 13 prefectures, please consult, at least 3 days before the trip, to the following offices by email explaining the special circumstances and receive guidance as to arrangements after your trip (including telework/study arrangements and facility use limitations).

Students: OSS

Faculty: President

Staff: Secretary General or Manager of your Office

Your continued understanding and cooperation would be highly appreciated in this unprecedented time.


April 8, 2020

【IMPORTANT NOTICE】IUJ response to COVID-19: On declaration of state of emergency

Dear all IUJ students, faculty and staff members,

On April 7th, the Japanese Government declared a state of emergency over the novel coronavirus outbreak that applies to Tokyo and the surrounding prefectures of Saitama, Chiba and Kanagawa, as well as Osaka and Hyogo prefectures in western Japan. The declaration is based on a revised version of a law enacted in response to the current pandemic and will last until May 6th. Unlike other countries, the state of emergency does not mean a “lockdown.” And Niigata Prefecture is not in a specified area. Therefore, the current daily routine of students on campus and in the area will not be directly affected; therefore, please do not feel overly concerned about this announcement.

As you are aware, on April 3 IUJ made a strong request to everyone to refrain from traveling between the 10 prefectures and campuses, including all the areas covered by the declaration. With this declaration, the governors of these prefectures have issued self-restraint requests, on a legal basis, for the movement of people.

The governor of Niigata also has requested people in Niigata to strictly refrain from unnecessary and non-urgent travel to and from the specified areas, to reconsider the necessity of any plans you may have already made, and refrain from returning to Niigata from specified areas if you must go there. Likewise, when coming into Niigata for an unavoidable reason, people are asked to refrain from unnecessary outings and to stay in their homes for 2 weeks.

In light of the above, we will again request you to observe our policy to refrain from travel between campus and the 10 prefectures (the above 7 prefectures plus Hokkaido, Aichi Prefecture, Kyoto Prefecture as designated on April 3) as follows.

  • Until May 6, travel between Urasa campus and the 7 prefectures covered by the declaration is prohibited unless you have special extenuating circumstances.
  • The same applies to the three prefectures not covered by the declaration.

Other instructions and requests

  • Those who are residing or traveling to the targeted 7 prefectures: Please follow the requests from the governor as noted above
  • Those who are currently in Niigata

Please refrain from unnecessary and non-urgent outings even within our prefecture. Specifically, to help avoid close contact with others who may be returning from outside the prefecture, refrain from using public transportation in our area.

If you need to make a trip to or from these 10 prefectures, please consult, at least 3 days before the trip, to the following offices by email explaining the special circumstances and receive guidance as to arrangements after your trip (including telework/study arrangements and facility use limitations).

Students: OSS
Faculty: President
Staff: Secretary General or Manager of their Office

We would like to make best effort to keep COVID-19 away from campus so that students and faculty on campus can continue living and studying here with peace of mind. Your continued understanding and cooperation would be highly appreciated in this unprecedented time.


April 3, 2020

 [Important Notice] IUJ Response to COVID-19: -5

Dear all IUJ students, faculty and staff members,

We would like to deeply appreciate your understanding and cooperation regarding measures to prevent the new coronavirus infection.

As IUJ issued some of the policies and measures to be effective until beginning of the spring term, we would like to inform you of our updated policies that will be effective for the time being as follows.

We would like you to read them carefully and help prevent any infections occurring on IUJ campus. Please act responsibly so as to protect not only yourself but also all others in the community.

Limitation of entry to IUJ by people in the community

General People in the community (except IUJ community members) are asked not to come on campus for everyone’s protection. People that must be on campus (such as vendors and contractors) will wear GUEST passes available at OGA.

Overseas travel

IUJ is prohibiting all overseas travel.

Domestic Travels and outings

Please refrain from unnecessary or non-urgent travels and outings.

We strongly request you to refrain from making trips to and from the following areas.

Tokyo, Kanagawa, Saitama, Chiba, Hokkaido, Aichi, Osaka, Kyoto, Hyogo, Fukuoka

If you need to make a trip to or from these areas, including private ones, please consult, at least 3 days before the trip, the following authorities by email to decide arrangements after the trip for you (including telework arrangements and facility use limitations).

Students: Office of Student Services (oss@iuj.ac.jp)

Faculty: President

Staff: Secretary General or the Manager of their Office

Avoid the “Three Cs”!

Please avoid the following places or settings.

  1. Closed spaces with poor ventilation,
  2. Crowded places with many people nearby, and
  3. Close-contact settings such as close-range conversations with others

General guidelines for on campus events

General guidelines for group events on campus shall be as follows:

Maximum 15 people, providing adequate ventilation, at latest 11:00 p.m. and no longer than 3 hours. Try to keep the distance between participants as appropriate as possible (about 2m).

Classroom ventilation (at least during a class break)

Please open the windows and doors and leave them open during a break. It is OK to close them during classes.

Wearing a mask

Please wear a mask during classes, meetings, when using public transportation or other occasions or places with many people. Distribution of masks will be limited to two per two weeks. We appreciate your cooperation regarding washing and reusing these masks.

Washing hands and Disinfection

Please wash or disinfect your hands with soap or alcohol for disinfecting before entering the classroom, before meals and other occasions.

If you have a fever of 37.5°C or higher for two days, including periods when you need to continue taking fever reducing medications (antipyretics), or feel something wrong in your ability to taste or smell please report to IUJ.

Students, please return to your dorm room and call to the Office of Student Services (OSS, Tel: 025-779-1103) or the Dorm Team in non-business hours (Tel:025-779-1555) for support and instructions. Even when you have classes or examinations, if you have fever or cold symptoms, please stay in your dorm room or residence to rest.

Faculty and staff members, please call to the Office of General Affairs (OGA, Tel. 025-779-1490). If you have a fever or a symptom of cold, please do not come to work and take days off (or telework if necessary).

All Members can use IUJ Counselor for Skype Sessions (Tel: 025-779-1506/ Counselor@iuj.ac.jp/) for concerns and stress related matters during the COVID-19. Please contact the counselor directly. (Skype Name .cid.35c774c13c2df0d1)

Thank you all again for your continued cooperation in this unprecedented time.


March 31, 2020

[Important Notice] IUJ Response to COVID-19: -4

Dear all IUJ students, faculty and staff members,

At the beginning of the Spring term from April 1, we would like to ask your cooperation again for the following matters. The COVID-19 situation is unprecedented, so that you must be extraordinary careful. Please act responsibly so as to protect not only yourself but also all others in the community.

  • Avoid closed spaces with poor ventilation, crowded places with many people nearby, and close-contact settings such as close-range conversations with others.
  • Doing ventilation (appropriately every one hour)
  • Washing hands
  • Disinfection with alcohol
  • Wearing a mask
  • Measuring temperature
  • If you live in or have traveled to Tokyo area (including Kanagawa, Saitama, and Chiba) in the last two weeks, please take extra care and act very carefully.

The same applies to Hokkaido, Aichi, Osaka, Kyoto and Hyogo.

Please do not go to the above areas for the time being.

Classroom ventilation

Faculty and students: Please open the windows and doors and leave them open during a break.

Disinfection of desks

Please wipe your desk and chair with the OA cleaner provided before the class starts.

Distribution of masks to faculty and staff

Distribution of masks will be limited to two per two weeks for faculty and staff as well as students. We appreciate your cooperation regarding washing and reusing these masks. Please refer to the email sent to students regarding mask distribution.

 


March 18, 2020

【IMPORTANT NOTICE】University Response to COVID-19: -3

Dear students, faculty and staff, and all IUJ community members,

Regarding measures to prevent the spread of the new coronavirus infectious diseases, strict measures such as movement restrictions in Europe and rapid situational changes are continuing. As the spring break and the beginning of the spring term are approaching, we would like to inform you of the latest IUJ policy of COVID-19 preventive measures as follows. We would like all of you to help prevent any infections occurring on IUJ campus and the community.

We will make a new announcement in next week after reviewing the situation including the government’s new policy.

Spring term classes

Spring term classes will start on April 1 as scheduled. In conducting the classes, more information will be provided sometime next week..

About overseas travel

Starting March 18, IUJ is prohibiting all overseas travel because you have a risk that you will not be able to return from your destination if the situation overseas changes rapidly.

Domestic travel and outings

  • Travels to the following prefectures will be prohibited for the time being (March 18 onward), due to domestic outbreaks.

Hokkaido, Osaka, Hyogo (Kobe), Aichi (Nagoya)

  • Continue refraining from traveling to areas with a larger number of reported cases of infection

Ministry of Health, Labor and Welfare HP: https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html

  • Refrain from participating in events or activities with the following conditions:
    • Gathering in a space where ventilation is poor and/or places where people are gathering closely together (live performances, movie theaters, etc.)
    • Events in poorly ventilated spaces or environments where people talk at close distances (such as buffet-styled parties)

Emergency food

If any infections very unfortunately occur on campus, the cafeteria and kitchen may be unavailable for several days for disinfection. Please be sure to stock emergency food (canned food, calorie mate, etc.) for around three days. The OSS will share some ideas with students on the Facebook support page.

Conditions for on campus events

Group events on campus shall be permitted under the following conditions.

Maximum 15 people, providing adequate ventilation, at latest 11:00 p.m. and no longer than 3 hours. Try to keep the distance between participants as appropriate as possible (about 2m).

About physical condition monitoring and management

Try to monitor your physical condition by taking your temperature every day.

If you have a fever of 37.5°C or higher for two days, including periods when you need to continue taking fever reducing medications (antipyretics), please report to IUJ.

Students, please return to your dorm room and call to the Office of Student Services (OSS, Tel: 025-779-1103) or the Dorm Team in non-business hours (Tel:025-779-1555) for support and instructions.

Faculty and staff members, please call to the Office of General Affairs (OGA, Tel. 025-779-1490).

Thorough preventive practices

As previously announced, please take thorough measures to prevent infection, such as “hand washing” and “cough etiquette” including “wearing a mask”, which are the basic measures against infectious diseases.

Be sure to ventilate the room (bring in fresh air) about once an hour during classes, on-campus meetings and events.

Hand washing guide  https://www.youtube.com/watch?v=3rz8YdHAwz0

Cough etiquette guide  https://www.youtube.com/watch?v=J2jbEetZ8G4

Thank you all for doing your part, and taking the necessary precautions during this difficult time.


March 11, 2020

To All International University of Japan students, faculty and staff

【IMPORTANT NOTICE】 Measures to prevent spread of the Novel Coronavirus-infected Pneumonia

As reporting in various media, the Novel Coronavirus-infected Pneumonia is expanding nationwide. IUJ requests you to take preventative measures to help stop the spread of the infection follows.

Please observe the basic measures to take against any infectious disease, including the novel coronavirus: handwashing and use of proper coughing manners including wearing a mask.

  1. Washing hands and disinfecting with alcohol

Please frequently wash your hands properly with soap and use alcohol spray to ensure they are disinfected.

There are alcohol bottles for disinfection at IUJ main entrance and each building, so please be sure to disinfect before entering.

  1. IUJ has prepared to offer you a “mask”. If you would like one, please note the following:
  • Date to start offering:    March 12, 2020
  • Place of pick up    Office of Student Services, Office of General Affairs, SD1 Dorm Office
  • Person of receiving:    All IUJ students, faculty and staff
  • Number allocated:      1 mask / person / day

Please come to one of the above places and write your name on the form each time you receive a mask. Please note that you can receive one mask a day for personal use.

Also, please wear a mask when using public transportation, and avoid crowded places as much as possible.

  1. Overseas travel, domestic travel and going out – UPDATE

Regarding travel and outings, please observe the IUJ policy below.

  • OVERSEAS: The situation is changing every day and it is possible that the risk level as indicated by MoFA will be increased during your travel abroad. Level 2 or higher is considered high risk.
  • DOMESTIC: A sharp increase in cases in a specific region of Japan could happen while traveling within Japan.

If you stay in areas/countries whose risk information is of concern, PLEASE CONTACT IUJ IMMEDIATELY,

If you have any concerns about your travels or outings, please contact any offices mentioned above without hesitation.

Students are reminded to submit to the OSS the Temporary Away form if you will be away from the area for 7 or more days. This is a normal procedure. Forms are available in the OSS.


March 3, 2020

To All International University of Japan students, faculty and staff

【IMPORTANT NOTICE】University Response to Novel Coronavirus-infected Pneumonia -2

As you know, measures to prevent the spread of the novel coronavirus infection require strict responses, such as the closure of elementary, junior high and high school (during March) and postponement/cancellation of events.

 

In line with these developments, we will inform you of the university’s response for the period up to the beginning of the spring term and ask all of you to help prevent any infections occuring on IUJ campus.

 

About overseas travel

  • Travel to the People’s Republic of China (including Hong Kong and Macau) is prohibited, in principle
  • Travel to any areas where level 3 or higher has been issued (or will be issued later) by the Ministry of Foreign Affairs Japan (MoFA) for the assessment of Infectious Disease Risk Information is prohibited, in principle
  • Refrain from unnecessary and non-urgent travel to areas of level 2 (including for business)
  • Be very careful about your safety when traveling abroad, even without the MoFA risk information

 

The MoFA Overseas Safety Page (in Japanese) https://www.anzen.mofa.go.jp/

 

Domestic travel and outings

  • Continue refraining from traveling to areas with a larger number of reported cases of infection

Ministry of Health, Labor and Welfare HP: https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html

  • Refrain from participating in events or activities with the following conditions:
  • Gathering in a space where ventilation is poor and/or places where people are gathering closely together (live performances, movie theaters, etc.)
  • Events in poorly ventilated spaces or environments where people talk at close distances (such as buffet-styled parties)

 

Events on Campus and limitation of entry to IUJ by people in the community

  • Postpone or cancel special seminars/lecturers by inviting guest lecturers
  • Postpone any large gatherings.
  • Small gatherings in the dorms or snack lounge that happen naturally are OK.

But, we ask you to limit it to IUJers only (not invite outside people for everyone’s protection). And we ask you to limit it to reasonable hours.

  • People in the community (except IUJ students) are asked not to come on campus, again for everyone’s protection. UMEX people are included and have been informed. People that must be on campus for maintenance, etc. will wear GUEST passes available at OGA.

 

 

About physical condition monitoring and management, if you have cold symptoms

Try to monitor your physical condition by taking your temperature.

In addition, since it is the high season of influenza and colds, daily hand washing and cough etiquette should be thoroughly implemented as part of infection prevention measures.

To all students: Even when you have classes or examinations, if you have fever or cold symptoms, please stay in your dorm room or residence to rest.

To all faculty and staff members: If you have a fever or a cold, please do not come to work and take days off.

 

Hand washing guide  https://www.youtube.com/watch?v=3rz8YdHAwz0

Cough etiquette guide  https://www.youtube.com/watch?v=J2jbEetZ8G4

 

If you have any of the symptoms noted below, please consult with the consultation center (Weekdays: Tel. 025-772-8142, Nights/Holidays: Tel: 025-772-2600) by telephone (students may use your telephone translation service if you are in the program).

Students, please return to your dorm room and call to the Office of Student Services (OSS, Tel:025-779-1103) or the Dorm Team in non-business hours (Tel:025-779-1555) for support and instructions. They will liaise for you with the consultation center.

Faculty and staff members who need help from the University, please call to the Office of General Affairs (OGA, Tel. 025-779-1490). Faculty and staff members suspected of being infected should call to OGA.

 

SYMPTOMS

  • You have had cold symptoms or a fever of 37.5°C or higher for four days or more, including periods when you need to continue taking fever reducing medications (antipyretics)
  • You have a strong feeling of weariness (fatigue) or shortness of breath (difficulty breathing).

Contact:

IUJ Crisis Management Headquarters

Email:  riskmgt@iuj.ac.jp


February 26, 2020

To All International University of Japan students, faculty and staff

【IMPORTANT NOTICE】University Response to Novel Coronavirus-infected Pneumonia -1

As reporting for the past several days has indicated, the novel coronavirus that has occurred in China is already spreading within Japan.  The Ministry of Foreign Affairs of Japan has set the infectious disease risk level for all areas of Hubei Province and for Wenzhou City in Zhejiang Province in China to “Level 3 (Recommendation to stop travel)”, and set the other areas of China to “Level 2 (Urging travelers to consider whether travel is unnecessary or if it is urgent)”.

Because of these situations, IUJ has established a Crisis Management Headquarters and asks all of you to help prevent any possible spread of the novel coronavirus as follows.

 

1.Basic measures against infectious disease, including the novel coronavirus, are handwashing and use of proper coughing manners including wearing a mask if you are coughing. Please follow these practices.

2.If you have any of the symptoms noted below, please consult with the consultation center (Weekdays: Tel. 025-772-8142, Nights/Holidays: Tel: 025-772-2600) by telephone (students may use your telephone translation service if you are in the program).

  • Students, please return to your dorm room and call to the Office of Student Services (OSS, Tel:025-779-1103) or the Dorm Team in non-business hours (Tel:025-779-1555) for support and instructions. They will liaise for you with the consultation center.
  • Faculty and staff members who need help from the University, please call to the Office of General Affairs (OGA, Tel. 025-779-1490). Faculty and staff members suspected of being infected should call to OGA.

 

SYMPTOMS

  • You have had cold symptoms or a fever of 37.5°C or higher for four days or more, including periods when you need to continue taking fever reducing medications (antipyretics)
  • You have a strong feeling of weariness (fatigue) or shortness of breath (difficulty breathing).

 

Regarding overseas and domestic travel, please take the following measures.

  1. Overseas travel, in principle, should be restricted to areas designated lower than “Level 3 (Recommendation to stop travel)” as indicated by the Ministry of Foreign Affairs of Japan. Also, please abstain from unnecessary and non-urgent travel to other areas of China.
  2. For domestic travel, please abstain from unnecessary and non-urgent outings, including business or field trips.
  3. Please also abstain from unnecessary travels and non-urgent outings to the areas with a number of reported cases of infection (domestic and overseas)

 

IUJ will consider changes and inform you of our response according to the developments in both the domestic and overseas situation.

 

In addition, please keep updated by referring to reliable information sources such as the following sites for details, and please take care.

 

References:

<About Coronavirus Disease 2019>

https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.html

 

<Measures against infectious diseases>

・Measures against infectious diseases (as well as the novel coronavirus)

https://www.mhlw.go.jp/content/10900000/000597148.pdf

 

<Information about Consultation centers>

・Consultation centers for the novel coronavirus (in Japanese)

https://www.mhlw.go.jp/stf/newpage_09347.html

・Consultation centers in Niigata Prefecture (in Japanese)

https://www.pref.niigata.lg.jp/sec/kenko/corona-center.html

 

<Notes on overseas travel>

・Ministry of Foreign Affairs of Japan’s homepage for overseas safety (for China)

https://www.anzen.mofa.go.jp/info/pcinfectionspothazardinfo_009.html#ad-image-0

 


February 27, 2020

Cancellation of participation to Naked Man’s Festival

We are very sorry to announce that we have decided to cancel IUJ’s participation to Naked Man’s Festival scheduled for March 6 (Friday) and 7 (Saturday) 7 to prevent the spread of new coronavirus infections.
Also, please do not go to the festival venue on both days, even if you are planning to visit.