Office of Student Services (OSS)

We are happy you are considering or planning to come to IUJ. Here are resources to help your transition

Incoming Student Special Info: COVID19

Information for Incoming Students: COVID19

IUJ is preparing to welcome our incoming students per the September arrival schedule. Knowing that many nationalities will be unable to arrive on time, IUJ is preparing for online orientations and courses, additional reading materials, and on-demand video information and resources to help start off fall term as smoothly as possible. Please check the September Schedule for updates every day.

STUDENT VISAS

IUJ is moving on the normal timeline to support student visa applications (JICA sponsored students please refer to your scholarship host). When the CoE is returned to us from the immigration office, and with your admissions fee paid in full, we will send you your Letter of Admissions and CoE for student application procedures. The initial window of opportunity to obtain the student visa and enter Japan is 3 months, however, this is now extended for up to 6 months (and perhaps longer if required) and if this is necessary, IUJ will support you.

ARRIVAL in JAPAN

Arrival into Japan is slowly beginning to loosen up. Things change daily. Please check with your travel agent and the Japanese embassy near you for regular updates. Please refer to this list.

https://www.mofa.go.jp/ca/fna/page4e_001053.html

PCR

Please check on the availability of PCR tests, and prepare to get one before traveling. It may or not be necessary, but in the likely event it is needed we hope you are able to move quickly to take one. So knowing where to go and what to do for a reservation now will help you later.

TRAVEL DATES AND ARRIVAL PLANS

Please keep in close touch with the Office of Student Services* informing them of your flight availability, arrival plans, PCR arrangements, quarantine plans and dates, and finally campus arrival plans. Write to oss@iuj.ac.jp providing your Student ID and good topic in the subject line like “1C0001 NAME Arrival update”

*JICA sponsored students please do this communication directly with JICA or your scholarship host.

TRAVEL PRECAUTIONS

When you are able to arrive in Japan, please be sure to take all precautions during the door-to-quarantine door transport: wear masks and possibly a shield too. Wash and sanitize your hands often. Do not wear contact lenses but wear your glasses. Wipe down your seat, arm rests, drop down tables with disinfectant wipes before settling in on the buses, trains and planes.

QUARANTINE

Those arriving from overseas must quarantine for 14 days even with a negative PCR result. During this time, you cannot use public transportation. IUJ has provided some options for this quarantine to incoming students. We ask you to book your pick up and hotel reservations with those services directly to establish direct communications with them in case you do need to contact them after arriving in Japan (finding the pick up car, notifying the service if the flight is delays, etc.). Of, if your travel agent is helping you, that is fine as well. Update the OSS on your arrangements, when known.

Those needing financial support for this required quarantine, and who are not helped by your scholarship provider, can request help from IUJ. The OSS will be in touch with those eligible.

You will not be able to travel to Niigata and enter our dorms until after your quarantine period.

STIPENDS

Those with scholarships that provide for monthly stipends, please check with your scholarship coordinator about your specific situation before arriving in Japan, as each scholarship will be different.

STAY INFORMED

The IUJSupport2020 Facebook page will provide updates and answer questions. Please be sure to join that group. To request access please give your official name and IUJ Student number when prompted.

https://www.facebook.com/groups/IUJsupport2020

Also, watch the news about your country and Japan with regard to flights, negotiations, etc.

Your IUJ Info Pack and the Incoming Students/September Arrival page will help with further information and resources. Please make good use of them.

Info Pack – https://www.iuj.ac.jp/oss-f/pdf/2020_InfoPack.pdf

Incoming Students page https://www.iuj.ac.jp/oss/future/

See you soon!