Status of Residence “Designated Activities”

For all applicants

Follow the instructions below to apply for a recommendation letter, which is required as part of the submission for a visa change.

We generally support visa changes for students who meet all the requirements.

However, we will not consider your request in the following cases:

  • Applications submitted after the deadline
  • Report on job hunting or applying for a short period of time
  • Requests for re-issuing or re-sending a recommendation letter due to loss or missing the visa expiration date

For those who plan to work as a part-time worker after graduation

To work part-time (up to 28 hours per week), you must have a Designated Activities visa. It is illegal to work part-time on a Student visa after graduation—even if you have a valid work permit—because you are no longer classified as a student.

Requirements

Requirements:

  • Student in their final academic year
  • Student who is permitted to job hunt and work in Japan after graduation
  • Has been actively job hunting and has applied to at least six companies/organizations in Japan
  • Maintains communication with the IUJ Career Support

Submissions & Deadline

Application Form: will be opened in May for Class of 2025

Application Deadline:

June Graduates: May 25th to 31st, 17:00 pm

August Graduates: July 25th to 31st, 17:00 pm

Submissions:
Please upload the following documents and files via the online application form:

  • Complete the form to report six job applications
  • Attach proof of six job applications (emails or screenshots of application submissions)

After moving to a new residence:

  • Send photos of both sides of your Residence Card with the updated address to IUJ Career Support

Submissions at Immigration Office

Please confirm all required documents in addition to the recommendation letter from IUJ.

https://www.moj.go.jp/isa/applications/status/designatedactivities14.html?hl=en

  • Job hunting

    • Ongoing job hunting activities
    • Regular communication with the Career Support

  • Application for a recommendation letter

    • Via online application
    • Report on job applications to companies/organizations in Japan
    • Proof of six(6) applications, such as emails or screenshots

  • Move-out procedure

    • Acceptance begins 14 days before moving (follow OSS’s instructions).
    • The form and required items list are available at the OSS counter.
    • Submit them to the city office in Urasa.

  • Graduation and Move-out

    • Receive a graduation certificate after the ceremony

  • Move-in procedure

    • Register as a resident at the city office of your new address and have the updated address recorded on your residence card
    • Send photos of both sides of the card to the Career Support Team

  • Receiving Recommendation Letter

    • Receive the recommendation letter by post
    • Prepare all required documents

  • Application to Immigration

    • Visit the nearest immigration office within 14 days of moving in
    • If you are unable to do so within 14 days for a valid reason, submit the “Notification of the Accepting Organization” online

  • Receiving new residence card

    • Receive a notification card
    • Visit the same office where you applied

Notification of the Accepting Organization

After graduation, if you plan to enroll in another school in Japan or apply for a different residence status, such as for job hunting or work, you must submit the “Notification of the Accepting Organization” to the Immigration Bureau within 14 days of graduation. This notification informs them that you have graduated from IUJ.

Please refer to the website below and ensure that you submit the notification on time.

Official Information

Immigration Services Agency

https://www.moj.go.jp/isa/applications/procedures/nyuukokukanri10_00014.html

How to apply online

This Notification can be submitted online through the “Immigration Bureau e-Notification System”:

https://www.ens-immi.moj.go.jp/NA01/NAA01SAction.do?hdnGng=

For the “2A Left the organization”, please enter the information below.

  • Date of left of organization: Date of the graduation ceremony
  • Name of the organization: International University of Japan
  • Address: 777 Kokusai-cho, Minami uonuma-shi, Niigata 949-7277
  • Tel: 025-779-1111

Additionally, if you intend to stay in Japan for an extended period, please note that the same procedure is required when changing jobs, transferring to another office within the same company, or if there are any changes to the company’s name or address.

For detailed information on specific cases, please refer to the Immigration Services Agency’s website mentioned above.