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Student Services > Dormitories & Facilities | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Dorm Regulations
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IUJ students are very diverse with various professional and
cultural backgrounds. With the aim of providing these capable students with a
comfortable place to interact and stimulate each other intellectually outside
classrooms, all students live in the on-campus dormitories in principle. By
living together young people of different nationalities and with the different
backgrounds can learn from each other’s world views and gain awareness of
critical issues while learning to work together. A borderless and independent
environment is created in the dorms as a result of allocating rooms regardless
of students’ nationalities and gender. It is hoped that the graduates of the
university will promote a high level of mutual understanding, trust and develop
international friendships.
In principle, therefore, all students reside in the dormitories unless there is
a specific reason for you to live off campus, and this reason is approved by
your dean. The main exception is if IUJ cannot provide suitable housing for
family members.
Malfunctioning
of Facilities:
Inform the
Housekeeper or Regulations: (1)
Whenever you check in/re-check in to your dorm
room, a dormitory maintenance fee of 10,000 yen will be charged to you. Also if
you take any preparative summer program(s) prior to commencement of the
full-time courses, you are required to pay the dormitory maintenance fee even
though you remain in the same room. (2)
“TEMPORARY ABSENCE NOTIFICATION” form (available
at the housekeeper’s office) should be filled and submitted if you will be away
from campus for more than 7 days but less than 60 days. You cannot check out of
the dorm, but you must tell us you will be away and why. (3)
If length of your absence exceeds more than 60
days, you may temporarily check out from your dorm room and no dorm fee shall
be charged during such absence period. You are required to fill out “CHECK
IN/OUT FORM” and submit it with your room key to the housekeeper after you
vacate the room. You are also required to fill out “CHECK IN/OUT FORM” when you
re-check in. When you re-check in, you will return to your original room. (4)
Residents should respect the Quiet Policy: At 11pm Sunday through Thursday and 12 midnight Friday and Saturday, dormitory
residents bring noise levels down so as not to disturb others. This is a
self-policed policy and we ask all residents to respect the rights of their
neighbors in this adult community. (5)
Visitors are not allowed to stay overnight in the
IUJ dormitories. Short-term visitors or family members are not permitted to
stay with you in your room. You may not sublet or allow another person,
including other IUJ students or alumni, to stay in your room in your presence
or absence. (6)
It is not permitted to put your personal
belongings in the hallways, the lounges and any other public spaces. Such items
shall be removed by IUJ one week after prior notification is given. (7)
No religious propaganda is allowed at IUJ
campus. (8)
Smoking is NOT permitted in the hallways,
elevators, kitchens or any public spaces. (9)
Pets are not allowed. (10)
Do not remove or change any room’s name plates.
Do not glue or shuffle the name plates. The followings are some information that you
need to be aware of. (1)
Hot water in your room is available from
6:30am to 9:00am and from 6:00pm to 11:00pm or when the hot water supply runs
out. (2)
DO NOT throw your leftover foods, cut hair,
hairpins or any other things into the drainage pipes of the wash basin and
toilet bowl in the bathroom. The pipes clog easily. You can call the
housekeeper for the help when clogged. But you need to be present in your room
to show her what is the cause of the clog. If your basin is blocked again with
the same cause, you might have to be charged of the drainage repairing cost. (3)
It is your responsibility to wash your
shower-curtain by yourself. (4)
Turn on the ventilation fan in the bathroom
while taking a shower and also leave the fan on when humidity in your room is
high. This helps prevent mold and mildew. (5)
The heating system in your room should be
turned off when ever possible to save your electricity bill. (6)
Items that cause fires such as candles or
incense sticks may not be used in dormitory rooms. (7)
You may use an electrical heater. Gas cooking
ovens and kerosene heaters are not allowed. (8)
Try not to keep any smelly garbage in your
room for a long time so that the smell and can be prevented. (9)
Use only a few pins on your room wall. (10)
Clean your room on your own. If your walls or
floor become very dirty or damaged, report it to the housekeeper. (11)
Close the window whenever you are out to
prevent water damage in case of sudden heavy rains. (12)
Smoking in bed is not allowed. If the
wallpaper in your room is badly tobacco stained, you might have to be charged
of the repair or replacement cost. (13)
Regarding replacement of the light bulbs,
malfunction of telephone fan-coil, please bring the broken bulb or any other
broken items with you to the housekeeper’s office and ask for the new
replacement. If the machine installed in your room such as a heater unit is out
of order, arrange a date and time with the housekeeper for repairs. You can
give your permission for the repairmen to enter your room with the master key. (14)
If you lost your room keys, please contact the
housekeeper as soon as possible and ask for a replacement key fee 1,500 yen is
required. (15)
Linen rental service is provided. When your
bedding sheets and pillow case need to be exchanged for the fresh ones, please
put the used linen and other sleeping goods into the provided bag and hang it
on your door knob outside every Tuesday morning by 10:00am. You will get clean
replacement. If you forget to hang the bag on your door knob by 10:00am, you need
to wait until the next week. If the rental sleeping goods are damaged badly, stained,
have cigarette burnt or etc., the cost for loss and damage might have to be
charged to you. Put all the rental goods folded on the bed when you check-out. (16)
When listening to music in your room, be considerate
your neighbors and reduce the volume. (17)
When you check-out from your room, it is your
responsibility to restore your room to the same condition as when you entered. (18)
If you damage your room either intentionally
or accidentally, you will be charged of the cost of repairs. Rules for
Use of Public Space and Facilities: (1)
Regular kitchen users should read and respect “Rule
on Usage of Kitchen / Dining Room” attached in the kitchens. Only residents are
allowed to use the kitchen. Friends and acquaintances who live off campus are
not allowed to enter the dormitories. Attend the kitchen orientation. (2)
Clean the public areas such as the lounges and
TATAMI Room in MSA after every use. (3)
Keep the laundry and the community bath neat
and tidy after use. Do not leave your laundry in the Washing machines or Dryers
in the Laundry room after use considering other users’ conveniences. (4)
Do not remove public facilities and
furnishings without permission from the housekeeper or Administration Office.
Doing so is seen as stealing. (5)
Storage rooms are provided at your own risk
for extra storage space. Use of the storage room will be allowed on the
condition that the stored goods are of the suitable size and number and that
they are clearly labeled with your name, room No. and Student ID No. The items
in the storages are removed once a year for cleaning purposes and those not
labeled will be discarded without prior notice. The labels are available at the
Housekeeper’s office. You may put up to 5 items in storage with your name on
items (see page 8). (6)
Park your cars, motorcycles and bicycles in
the designated places. Do not block any building entrances. Do not park any
thing in the area marked with “NO PARKING” (7)
Malfunctioning facilities: Please inform the
housekeeper (Ext. 484) or Energy Center (Ext.455) promptly if you see anything
wrong with the building or equipments. If you hear a fire alarm, follow the
direction of the emergency announcement and clear the area. (8)
There are vacuum cleaners for common use.
After use, please return them quickly for others convenience. The vacuums
cannot be used for liquids, as they break down easily. (9)
You can use carts on the 1F. But please put
them back immediately after use for other users. Rule on Usage of Kitchen/Dining
Room: 1. Kitchen/Dining Room Kitchens and dining rooms are the ONLY places you
can cook/wash dishes in the dormitory. If you wash the dishes in your dorm
room, it might cause the drainage pipes blocked. Please clean up the mess you
made and remove all left-over foods from the stoves, table or floor after using
in order to prevent cockroach problem and to make other users comfortable in
using the kitchen. Otherwise any things left behind after cooking are to be
discarded by the cleaners. Also your rice-cooker should be placed in the
designated place only. 2. How to use the Kitchen
Shelf (1)
Please contact the Housekeeper if
you would like to use a kitchen shelf, as the Housekeeper is to make your name plate
onto the kitchen shelf. Only ONE shelf is to be provided to ONE kitchen user. (2)
Anything left in NON-registered
shelves shall be discarded without prior notice. All your kitchen utensils and
foods should be put back to your own registered shelf or your room before you
leave the kitchen. 3. How to use the
shared-refrigerators (1)
You are required to fill out all
the columns in the “Food Storage Label for Fridge” attached on the side of the
refrigerators and stick them onto whatever the foods you wish to put in. (2)
Please be aware that the foods in
the following situations shall automatically be discarded during the weekly
refrigerator cleaning without prior notice. (a) The foods with no Labels. (b) The foods with the labels in which all the columns are not filled
or partly filled. (c) The foods which have passed more than 2 weeks after the date shown
on the labels. (d) The rotten foods even though it is less than 2 weeks from the date
shown. 4. Give a way to the
Professional Cleaners Even if you are in the middle of cooking or dining,
you are required to leave the kitchen/dining room to give a way to the
professional cleaners during the following professionally cleaning periods. Daily
Routine Cleaning: Kitchens/dining rooms shall be closed in the periods
from 10:30AM Weekly Refrigerator Cleaning: Professional cleaners are scheduled to clean the kitchen every Friday
during the period from 10:30AM to 11:30AM to regularly clean inside of the
refrigerators. Nevertheless you can use the kitchen/dining room as soon as the
cleaning operation is over during such period. Monthly
Thorough Cleaning: Monthly thorough cleaning is basically scheduled
for the second Wednesday every month during the period from 1:00PM to 4:00PM.
You are required to move all your private belongings including your rice
cookers etc. to your individual room from the shelves and stainless tables
before 1:00PM on that day. If the users forget to move their private belongings
to the individual room before 1:00PM, whatever are left out in the
kitchens/dinning rooms shall be discarded without prior notice. IUJ will announce you in advance when
monthly thorough cleaning takes place. However you can use the kitchen/dinning
room as soon as the cleaning operation is over. 5. Please be aware that IUJ will NOT be
responsible for any loss or damage of your private belongings in the
kitchens/dining rooms. Garbage
Disposal and Collection: Garbage separation and disposition for SD1, SD2, SD3 and MSA
residents Emergency Exits on Campus Please refer
the Emergency Exits on Campus via “@IUJ”
website (this page is not accessible from off-campus). Unfortunately,
there is currently no guest house available at IUJ. And you may not
house guests in your room. If you need to accommodate your private visitors or
friends, it is recommended that you make a reservation at the Hotel Okabe
(telephone No.: 77-4747) in advance under your name. IUJ students can get a 10
percent discount on the room fee so be sure to mention IUJ. Rates are around
6,000 yen/night. Other accommodations including Japanese Inns at Onsens hot
spring baths are in Urasa and throughout the area at rates from 6,500-15,000+ yen.
Party Information Parties are
not allowed in the dorms as the noise created bothers residents not involved in
the party. Parties should be organized in the Snack Lounge with advanced
reservation required. The Snack Lounge is
available 24 hours a day. When
using the Snack Lounge please be sure to comply with the Snack Lounge Policy:
at 12:30am nightly, all sounds from music, voices, and general noise must be
reduced so as not to be audible outside the lounge and veranda areas. Snack Lounge users are to follow
instructions given by the IUJ guard if there is a complaint about the party
irrespective of this policy.
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