OSS Dorm Guidance

Welcome to the IUJ Dormitory!  RoomPhoto

IUJ students are very diverse with various professional and cultural backgrounds. With the aim of providing these capable students with a comfortable place to interact and engage with each other intellectually outside classrooms, all students live in the on-campus dormitories their first year, in principle. By living together, people of different nationalities and with the different backgrounds can learn about each other’s world views and gain awareness of critical issues while learning to work together. A borderless and independent environment is created in the dorms as a result of allocating rooms regardless of students’ nationalities and gender. It is hoped that IUJ graduates will promote a high level of mutual understanding, trust and develop international friendships that will last a lifetime and come in handy for professional gain.

 

There are four dormitories for single students (Student Dormitory 1, 2, 3, and 4, or SD1, SD2, SD3, and SD4 for short) and one for married students (Married Student Apartment, or MSA for short). All single rooms are equipped with basic living facilities, a private bathroom, LAN connection and WiFi. MSA is unfurnished but has two-room units with a kitchenette and separate bedroom.

Table of Contents:

 

 

Your Dorm Team and Dorm-Life Support

Dorm Director:KenFukushima

Mr. Ken Fukushima is your (primary) Dorm Director (Ext. 847).  We call him Ken!  He is supported by Mr. Kaz Sumiyasu, and Mr. Hiroki Yokoyama on his days off.  They are available in the SD1 1F office 4:00pm to 7:00pm, and 8:00pm to 11:30pm 7 days a week, including holidays, to offer dorm residents assistance with their stay on campus.  Ken handles check in/out, storage use, dorm maintenance issues, student car registration, off campus housing advice, night emergencies, various dorm issues, etc. and is on hand in the evenings for a friendly conversation.

Dorm Staff:

The Dorm Staff’s office (Ext. 484) is located in the 1F of SD1. They are a team of 3 working from 8:30am to 12:00 noon and from 1:00pm to 5:00pm every day including weekends and public holidays. They assist with check in/out, storage use, dorm maintenance issues, etc.

Other Members of the Dorm Team

The OSS, OGA and Accounting work very closely with the Dorm Director and Staff

GSO-EC Dorm Representative
The elected student body group for IUJ has 2 positions set aside for overall dorm issues such as kitchen cleaning issues, dorm policies and facility needs, etc. Dorm-wide issues that you want to bring attention to the administration may come through this channel for efficient handling.

Floor Representative System
Basically, each floor in the dorms has an appointed student who serves as the Floor Representative. The Floor Rep duties are to liaise with the OSS and Dorm Director regarding issues on their floor, arrange social gatherings so neighbors get to know one another, assist with resolving Quiet Policy issues, and respond in the event of an emergency during non-business hours.

Buddy System
Upon arrival, IUJ students are grouped into buddies of the same sex and nationality, or cooperative groups. Buddies become family units to help each other out in times of sickness or injury by helping communicate with IUJ staff and faculty on their behalf, helping with meals and drinks, and providing any other support their family member may need during their injury or sickness. Please be sure you know who your buddies are, and be ready to support them, or call upon them when you are in need

 

Explanation of FORMS for Entering and Leaving Your Room

Notifying IUJ of your Plans:

Whenever you check in and out, or are away from the Dorms for some time, the OSS and Dorm Director/Staff needs to know your plans and intentions to help things go smoothly.  For the required paperwork, please go to the Dorm Staff’s office during office hours (if possible) and fill out the appropriate form and submit it to the Dorm Staff:

  • TEMPORARY Away from IUJ Dorm
    Those who will be away from their dorm room for 7 days or more, but not checking out need to submit this form.  See Dorm Regulations for details.
  • “CHECK IN/OUT Form”
    Those who will be away from their room for over 60 days but returning to campus please fill in this form and indicate “TEMPORARY Check Out.” Checking out for less than 60 days is not permitted.  When you return, you fill out this form again to indicate “Re-Check in.”
  • “Application for Permission to Permanently Move Out of The Dormitories”
    Those who are moving off campus because of family issues, or leaving IUJ more than 2 weeks prior to graduation must fill in this form. To avoid penalty fees, you need to submit this request form 4 weeks before permanently checking out (exception – if you are checking out a few days prior to graduation). This form requires your dean and supervisor’s signatures and coordination with the OAA, OSS, Accounting Office, Dorm Staff, and City Office, and of course your landlord.

Note:   Those moving off campus do so without the option to return to a campus dormitory in principle. “Off Campus” means an apartment on the IUJ Bus Route only – relocating to Tokyo and commuting to IUJ during your academic year is not allowed.

 

 

SD4 Explanation

In your 2nd year at IUJ, you may choose to live in more private dorm units with kitchenettes and a refrigerator supplied by IUJ in apartment buildings about 1.5 – 2 K from campus. IUJ services these units like SD1-3 with linen supply, dorm staff support, and easy rent/utility payments. The units are on the IUJ bus route making the commute easy. The SD4 option is wonderful for those wanting to experience living in a Japanese community, who want close access to a grocery store, convenience store, and a few restaurants. You may request units in May of your 1st year. The number of units is set by IUJ administration each year and varies.

If/When there are not enough units available in SD1-3 for incoming students, 2nd year students may need to relocate. Volunteers are encouraged, but in extreme cases a lottery system may be implemented.

 

Your Dorm Room

Please note the following regarding your dorm room and services.

(1)       Hot Water
Hot water is generated for use in your room between 6:30am and 9:00am and from 6:00pm to 11:00pm. Hot water may be available at other times if the supply lasts.

(2)       Pipes and Drainage issues
Your room’s water pipes clog very easily! DO NOT let hair, hairpins, food, cigarette butts, paper, or any other things go down the drain. Do not flush them down your toilet. If your pipes clog up, clean them on your own.  If you need assistance, call the Dorm Staff during business hours. You need to be present in your room to show her what is causing the problem. If your pipes continue to clog up because of your misuse, you might have to pay the drainage repairing cost.

(3)       Bedding: Sheets and Linens Service
Linen rental service is provided as part of the dorm package. To receive a fresh set of sheets, please put the used items into the provided bag and hang the bag on your door knob every Tuesday morning by 10:00am.

  1. The off-campus linen service agency will exchange them for a fresh set.
  2. If you forget to hang the bag on your door knob by 10:00am, you need to wait until the next week.
  3. If the sheets are damaged badly, are stained, or have cigarette burns, etc., the cost for replacement might have to be charged to you.
  4. Put all the rental goods folded on the bed when you check-out.

(4)       Shower Curtain
Please wash your own shower curtain on occasion to prevent molding.

(5)       Fans
Turn on the ventilation fan in the bathroom while taking a shower and leave it on when humidity in your room is high. Also, open your window slightly if possible. This helps prevent mold and mildew.

(6)       Heat and Air Conditioning
The heating/Air Conditioning system in your room should be turned off whenever possible to save your electricity bill. If the unit is out of order, arrange a date and time with the Dorm Staff for repairs. You can give your permission for the repairmen to enter your room with the master key. You may use an electrical heater or carpet. But gas cooking ovens and kerosene heaters are not allowed.

(7)       Flammable Items
Items that use fire such as candles or incense sticks may not be used in dormitory rooms.

(8)       Cleanliness and Spoilage
Clean your room on your own. If your walls or floor become very dirty or damaged, report it to the Dorm Staff. Do not let foods begin to smell or rot in your dorms. Throw such items away regularly. Clean toilets regularly.

(9)       Use only a few pins on your room wall.

(10)    Close the window whenever you are out to prevent water damage in case of sudden heavy rains, and prevent bugs from entering.

(11)    Smoking in bed is not allowed. If the wallpaper in your room is badly tobacco stained, you might have to be charged for the repair or wall-paper replacement cost.

(12)    Light Bulb Replacement – Fan Coil Replacement
To replace a light bulb, or telephone fan-coil, please bring the broken item to the Dorm Staff’s office and ask for a replacement.

(13)    Lost Keys
If you lose your room keys, please contact the Dorm Staff as soon as possible and ask for a replacement key. A 1,500 yen replacement fee is charged.

(14)    Music Volume
When listening to music in your room, be considerate of your neighbors and keep the volume a bit low. Of course, remember the Quiet Policy

(15)    Maintenance and Damages to Your Room and Dorm Facilities
When you check out from your room, it is your responsibility to restore your room to the same condition as when you entered it. If you damage your room or other dorm facilities either intentionally or accidentally, you will be charged for the cost of replacement or repairs.

 

Internet Connection

Each dorm room is connected both to the Wired LAN and Wireless LAN. The IUJ campus LAN is connected with fiber optical network cables at high performed bit rate as its backbone and with 100 base-TX cables to client computers with switching hubs (Maximum 100M bps of bit rate for the wireless connection). SD2 and SD3 have a public computer room with 4 PCs with Window7 operating system installed, and a color printer. SD4 units are supported via a WiFi subscription arranged by IUJ.

 

Information on How to use the Telephone:

①     IUJ phone system – number sequences

All numbers at IUJ begin with the following 7 numbers 025-779-1XXX. The last three digits are unique, and serve as your internal extension.

②     Calls within campus

To call within campus, simply dial the extension number noted (last three digits).

③     Calling to campus

  • Within the area of Minami Uonuma (Minami Uonuma-shi and Yuzawa), dial 0-779-1 followed by the private extension.
  • Within Japan or with a mobile phone, dial 025-779-1 followed by your private extension.
  • From overseas to Japan, dial an overseas line, followed by Japan’s country code “81” then 25-779-1XXX (notice that you need to drop a “0” when dialing from overseas).

④     Calling Off-campus number

Domestic call

  • First dial “0” for an outside line. Then dial the city area code, then the number.

International call

  • First dial “0” for an outside line.
  • Then dial 010 (International Carrier) + Country Code + Area code + Number
  • Overseas telephone rates vary depending on time of day, location you are calling, etc. For rates for your own overseas calls, contact KDDI for details: Dial 0-0057.
  • IUJ does not provide details on overseas phone rates because of the huge diversity. For discount and alternative services refer to newspaper ads in the library.

⑤     Call Forwarding

You can forward your phone calls to another extension for your convenience.

i)        Dial 951, then dial the number to which you would like your calls forwarded.

ii)      Hang up the receiver.

  • To Cancel Call Forwarding
  1. Dial 961, then hang up the receiver.
  2. Please be sure to cancel the forwarding arrangement when no longer needed.

 

Postal Mail

Be sure those sending your mail or parcels write your room number on the item in the Address lines. The postman delivers your mail directly to your dorm mail box.* So please use the following format when you give out your address. Since the postman speaks only Japanese, you can contact the Dorm Staff/Dorm Director in case of difficulty in communication.

E.g.:  To Mr. / Ms. Taro Kokusai (Your Name)
SD#-XXX (Your Dorm Room Number)
International University of Japan
777 Kokusai-cho, Minami Uonuma-shi, Niigata 949-7248 Japan
Tel 025-779-1XXX

* Some mail such as Registered Mail might have to be kept in the Dorm Staff’s Office.

 

Dorm Maintenance and Room Entry

You will be informed beforehand if IUJ officials are to enter your room for the purpose of periodic checks of fire prevention equipment, etc. However, in case of an emergency, the staff may enter your room without prior notice.

 

Car, Bike and Toy Registration – Where to Park

If you have a car, bike, stroller, wheeled toy, etc. while at IUJ, you must register it with the Dorm Director and receive a unique sticker. Keep the sticker on your car, bike etc. until you graduate – it proves your car/bike is OK’d to be on campus, and will not be removed. This applies to those living on or off campus.

Park your car, bike or motorbike in the large parking lot near SD2 or the smaller one near SD3.  Ask for instructions on where to keep other items.  Do not block any building entrances. Do not park anything in areas marked “NO PARKING”.

Please avoid parking in the narrow lot by MSA, or the front entrance of the main campus.  Bikes, too, may not be left at the IUJ Main Entrance.  A bike parking area on the side of the library may be used.

Off season tires should be properly stored in the tire storage room in SD2 through the Dorm Staff. It is not allowed to leave tires in public areas.

Dorm Regulations

(1)     Maintenance Fee
Whenever you check in/re-check in to your dorm room, a dormitory maintenance fee of 10,000 yen will be charged to you. Those who take any preparative summer program(s) before the beginning of the regular academic term (such as IEP) are required to pay the dormitory maintenance fee even though you remain in the same room. You will be charged in September or October after the summer program.

(2)     7 to 59 days Away Rule 

The “TEMPORARY AWAY FORM” (available at the Dorm Staff’s office or OSS) is required in case we need to locate you in the event of an urgent matter (internship offer, scholarship chance, emergency, supervisor is asking about you, etc.). You continue to pay rent and keep your room key.

(3)     60 day rule! – Temporary Check OUT
If the length of your time away exceeds more than 60 days, you may temporarily check out from your dorm room. No dorm rent will be charged during your absence. You are required to fill out “CHECK IN/OUT FORM” and submit it with your room key to the Dorm Staff after you vacate the room. You may use IUJ Storage (fees apply). You are also required to fill out “CHECK IN/OUT FORM” when you re-check in. When you re-check in, you will return to your original room, in principle, and the maintenance fee will be charged.

(4)     Quiet Policy
At 11pm Sunday through Thursday and 12 midnight Friday and Saturday, dormitory residents bring noise levels down so as not to disturb others. This is a self-policed policy and we ask all residents to respect the rights of their neighbors in this adult community. Parties are not to be held in the dormitories, but in the Snack Lounge. If someone is breaking this rule, here are the steps to take:

①   Gently remind them about the Quiet Policy

②   Contact your Floor Representative and/or the Dorm Director for support

(5)     No visitors in the dorms
Off-campus visitors are not allowed in the IUJ dormitories. Short-term visitors or family members are not permitted to stay with you in your room. You may not sublet or allow another person, including other IUJ students, children or alumni, to stay in your room in your presence or absence.

(6)     Hallways
For fire and evacuation regulations, it is not permitted to put your personal belongings in the hallways, the lounges and any other public spaces. Such items shall be removed by IUJ one week after prior notification is given. Only a maximum 2 pairs of shoes can be outside your room.

(7)     No religious propaganda is allowed at IUJ campus. If off-campus groups approach you, notify the Dorm Director or OSS immediately for support.

(8)     Smoking is NOT permitted in the hallways, elevators, kitchens or any public spaces.

(9)     Pets are not allowed.

(10)  Do not tamper with the name plates on each room’s doorway, nor with electrical outlets.

 

 

Facilities

(1)  Kitchen and Lounges
Kitchen users should read and respect the “Rule on Usage of Kitchen / Dining Room” posted in the kitchens, and the Kitchen and Lounge User’s Guide pamphlet. Attending the kitchen orientation is mandatory before you use the facilities.  Please make way for the cleaning staff at the set times, and cooperate with them knowing they are here to support your dorm life.  Only rent-paying dorm residents are allowed to use the kitchens. Students, friends and acquaintances who live off campus are not allowed to use the kitchens nor laundry facilities. Off campus students may use lounges with respect to the quiet policies, but unsupervised children are not permitted.

(2)  Clean up
Clean the public areas such as the kitchens, lounges, study space and TATAMI Room in MSA after every use.

(3)  Laundry Rooms
Keep the laundry rooms neat and tidy after use. Do not leave your laundry in the washing machines or dryers in the laundry room after the cycle finishes. This inconveniences the next user.

(4)  Public Items
Do not remove public facilities and furnishings without permission from the Dorm Staff or Administration Offices. Doing so is seen as stealing.

(5)  Storage Space
IUJ offers storage spaces for a fee for residents who have things that cannot be stored in their rooms (see Special Section for details).

(6)  Malfunctioning Facilities:
Please inform the Dorm staff (Ext. 484) or Energy Center (Ext. 455) promptly if you see anything wrong with the buildings or equipment. If you hear a fire alarm, follow the direction of the emergency announcement and clear the area. The evacuation point is the IUJ Gym.

(7)  Vacuum Cleaners and Push Carts
There are vacuum cleaners and push carts for common use located in various spots in the dorms. After use, please return them promptly so others may use them. The vacuums cannot be used for liquids.

(8)  Vending Machines
Most dorm lobbies have drink and snack vending machines. The 2nd floor Snack Lounge also has hot snack services and numerous drink vending machines available.

(9)  Ice Machines
SD3 Kitchen has an automatic ice making machine.

 

Special Rule on Usage of Kitchen, Dining Area and Lounges

1. Kitchen/Dining Room

Kitchens are the ONLY places you can cook/wash dishes in the dormitory. If you wash the dishes in your dorm room, it will back up and clog the drainage pipes. DO NOT put grease down the pipes!!!! Please clean up the mess you made and remove all left-over foods from the stoves, table or floor after using in order to prevent a cockroach problem and to make other users comfortable in using the kitchen. Any things left behind after cooking will be discarded by the cleaners: they are not stealing your items – they are cleaning up your negligence making the space nice for the next user. So please help!

①    Your rice cooker should be labeled with your name and ID, and placed in the designated place only.  Be sure to remove it for Monthly Thorough Kitchen Cleaning!

2. How to use the shared-refrigerators

(1) You are required to fill out all the columns in the “Food Storage Label for Fridge” and stick them onto whatever foods/drink you wish to put in.

(2) Please be aware that the foods in the following situations shall automatically be discarded during the weekly refrigerator cleaning without prior notice.

(a) Food with no Labels.

(b) Food with the labels in which all the columns are not filled or partly filled.

(c) Food which have passed more than 2 weeks after the date shown on the labels.

(d) Rotten food even though it is less than 2 weeks from the date shown.

3. Give way to the Professional Cleaners

Even if you are in the middle of cooking or dining, you are required to leave the kitchen/dining room to give way to the professional cleaners during the following professional cleaning periods.

Daily Routine Cleaning:
Kitchens/dining rooms shall be closed in the periods from 10:30AM to 11:30AM and from 2:30PM to 3:00PM every day due to the professional routine cleaning.

 

Weekly Refrigerator Cleaning:
Professional cleaners regularly clean inside of the refrigerators every Friday during the period from 10:30AM to 11:30AM. You can use the kitchen/dining room as soon as the cleaning operation is over during such periods.

 

Monthly Thorough Cleaning:
Monthly thorough cleaning (MTC) is basically scheduled for the second Wednesday every month during the period from 1:00PM to 4:00PM. You are required to move all your private belongings including your rice cookers to your individual room from the stainless tables before 1:00PM on that day. If you forget, whatever is left out in the kitchens/dining rooms shall be taken to the SD1 Dorm Staff office – you may reclaim it for a 500yen penalty. IUJ/GSO-EC will announce in advance when monthly thorough cleaning takes place. You can use the kitchen/dining room as soon as the cleaning operation is over.

 

Please be aware that IUJ will NOT be responsible for any loss or damage of your private belongings in the kitchens/dining rooms.

 

4. Lounges

  1. Lounges are for everyone’s equal use. No single group may occupy the lounges while excluding others. Lounges are not for organized parties and cannot be reserved (Use the Snack Lounge). Please share space and your home with a welcoming smile.
  2. No smoking in the lounges.
  3. Clean up after yourself after every use, including wiping down the table tops.
  4. Do not remove IUJ property from the lounges – doing so is considered stealing from your dorm mates.
  5. Lounge Quiet Policy is 11:00pm Sunday-Thursday and 12midnight Friday and Saturday.

 

 

Rules of Storage in the Dormitory

IUJ offers storage spaces for a minimal fee for residents who have things that cannot be stored in their rooms. The following rules apply to such storage.

What can be stored:

Things to be stored need to meet all of the following conditions (①-④).

  1. The owner cannot store the item in their room because of unavoidable circumstances
  2. The items to be stored are NOT food, drinks, breakables, dangerous things, irregularly shaped things, or valuables
  3. Things must be packed properly in containers that are clean and undamaged, and well labeled.
  4. Owners must be able to bring the things to the designated storage area on their own.

 

Sizes and Charges

Containers are divided into 4 classes according to size.

*Size = the sum of height + width + depth

  • Size S      = up to 120cm    = 300yen per term
  • Size M    = up to 160cm    = 500yen per term
  • Size L     = up to 200cm    = 800yen per term
  • Size XL   = over 200cm     = 1,500yen per term

 

Terms

Terms are as follows. Accounting by month or day is not accepted.

  1. April 1 to June 30
  2.  June 15 to October 10
  3. October 1 to January 5
  4.  January 1 to April 10

 

Payment of storage charges

Storage charges are automatically charged to storage user’s Hokuetsu bank account in the last month of each term (timing may vary).  Please note the overlapping grace period in the “terms” above and avoid unnecessary duplicate term charges. The Dorm Staff is not responsible for providing you with timing reminders.

 

Application

Apply at the Dorm Staff’s office.

Service hours for the storages are as follows.

  • Weekdays : 10:00 am – Noon and 1:00 pm – 3:00 pm
  •  Saturdays, Sundays and National holidays : 1:00 pm – 3:00 pm
  • Special evening support can be arranged with prior notification to the Dorm Director

* The Dorm Staff may be unavailable even during these periods.

 

Other conditions

  1.  Those eligible to use IUJ storage are dormitory resident (SD1-4 and MSA)
  2. Storage users must comply with procedures, move their own items to the designated locations, and pay the charged fees, or lose their storage use privileges.
  3. User’s cannot choose where things will be stored (Dormitory, floor and location in storage). The Dorm Staff will decide such matters.
  4. Storage users must take responsibility for any trouble caused by things they have stored.  IUJ is not responsible for any loss or damage to stored things caused by natural calamities (fire, etc.) or poor packing.
  5. Things stored without payment or outdated things are assumed abandoned and will be disposed of at owner expense.
  6. When all storage areas become full, IUJ will not accept more applications.

 

 

Garbage – Separate your Garbage!

In order to comply with the Minami Uonuma City (Yamato-area) garbage management system and to promote waste reducing and recycling, SD1, SD2, SD3 and MSA, are asked to separate and dispose of garbage properly as follows. SD4 and off-campus residents, please see separate directions.

 

(1)  Burnable and Unburnable Garbage

There are 2 types of garbage bins in your room. One is for “Burnable Only” and the other is for “Unburnable (cans & glass bottles) Only.” Please make use of them so that your garbage does not get mixed up. When taking your garbage to the large garbage cans in the Garbage Rooms (first floor of the dorms) please keep your items separated:

  • “BURNABLE” (which includes plastic soft drink bottles; “Pet Bottles”), and
  • “UNBURNABLE” (within 15cm in diameter) such as cans, glass bottles, pottery and small batteries (such as for remote controls or radios.),

If garbage is not correctly separated, Minami Uonuma City Office will refuse to collect the garbage. IUJ staff must then separate it, which is the responsibility of individual students. So, we really ask you to separate garbage into Burnable and Unburnable correctly!!!

In the kitchens and lounges, please separate and dispose of garbage into the designated garbage bins as well.

 

 

 

BURNABLE GARBAGE UNBURNABLE GARBAGE
Food, wrappers, towels
(except for used paper)
Includes Plastic Bottles
Cans, glass bottles, pottery and small batteries (within 15cm in diameter only)
BURNABLE GARBAGE BIN UNBURNABLE GARBAGE BIN

(2)  Used Papers (Recyclable for Natural Resources)

The following papers should be recycled. We appreciate it if you can separate and group each from (a), (b), (c), (d) and tie them each into bundles, then place them in the garbage room.

If there is a metallic or plastic part on the paper or files, please remove them or it cannot be recycled.

 

 

 

 

 

 

 

 

 

 

 

 

(a) (b) (c) (d)
CORRUGATED CARDBOARD NEWSPAPERS MILK CARTONS  
corrugated cardboard only newspapers only (without leaflets) milk cartons, juice cartons and others leaflets, magazines, books, copy papers and others
Open, Fold and Tie into a Bundle Fold and Tie into a Bundle Rinse, Dry, Open, Fold and Tie into a Bundle Fold and Tie into a Bundle
 

 

Just FYI — Cans, Styrofoam, milk cartons, “pet bottle,” caps all may be taken to AEON to be recycled.

(3)  Big Items (Except Recyclable Home Appliances)

When you dispose of a big item, please report to the Dorm Staff in advance and please follow her instructions. If you do not, the item will not be collected, causing trouble for other residents. There are fees for disposing big items. The stickers shown below can be purchased at the IUJ Shop, Cupid MaruQ or 634.

Big items should be separated into the following categories.**

 

 

 

 

 

 

 

 

 

 

 

BIG ITEMS
Report to the Dorm Staff to confirm the categories of the item and follow her instructions.
SMALL MISCELLANY SMALL MIDDLE LARGE
skis, snowboards, sheet zinc, wash line poles, umbrellas, cushions within 1㎡,lighting apparatus, ventilation, knitting machines, iron pots & pans, amplifiers, printers, electricity cords, sickles, axes, wire hangers, hatchets, big cans, trees within 10cm in diameters around and less than 150cm in length,or same level size of the above tatami, carpet, futons, kotatsu, kotatsu tables, gas ranges (more than two gas fixed), chairs, stoves, fan heaters, microwave ovens, rice cake cookers, rice stockers, bicycles, buggies, snow shovels, or same level size of the above beds (except spring mattress), sewing machines (except desk top), organs, massage machines, sports equipment, sofas (more than two seats), bicycle drawn carts, dryers,or same level size of the above spring mattresses for beds, motor bikes (under 50cc), oil drums (less than 200L),or same level size of the above
Attach Garbage Ticket (500yen) to Each Item Attach Garbage Ticket (1,000yen) to Each Item Attach Garbage Ticket (2,000yen) to Each Item
Hand the item to the Dorm Staff
(Bags Provided by IUJ)
Bring the item to the Dorm Staff at the designated place and time Bring the item to the Dorm Staff at the designated place and time Bring the item to the Dorm Staff at the designated place and time

IUJ will receive your big items, except designated home appliances (explained below) and dispose of them as a special service. The service is offered 2 weeks before the June graduation day (“Special Service Period for Big Items”). A detailed notice will be posted at that time.

**Disposing of car tires or car batteries is not included to Minami Uonuma City waste management; please dispose of them at a gas stand/petrol station (disposal charges apply).

(4)  Law for Recycling of Specified Kind of Home Appliances, 4 Products

According to the “Law for Recycling of Specified Kind of Home Appliances” enacted in April 2001,  “Air Conditioners”, “TVs”, “Refrigerators” and “Washing Machines” cannot be disposed of as a big item. When you dispose of these products, recycling and disposal costs will be charged as set by the law. However, the disposal procedures and payment system are complicated, so IUJ has set the following “IUJ disposal charge” for dormitory residents only. When you dispose of these products, please ask the Dorm Staff and follow her instructions. However, if possible return them to the home appliance shop where you purchased them.

 

 

 

 

Air conditioner 5,000yen
TV 2,000yen
Refrigerator 3,000yen
Washing machine 4,000yen

The above 4 kinds of products are not applicable and are not accepted as “Big item” garbage during the “Special Service Period for Big Items.”

The above IUJ waste management is implemented in accordance with the current waste management system of Minami Uonuma City. However, to promote recycling, the waste separation and disposal rule will become more itemized in the future to stay in line with the city’s policies. IUJ also will review and enforce IUJ waste management accordingly. We appreciate your kind understanding and cooperation.

If you have any questions, please contact the Office of General Affairs, or the Dorm Staff.

 

Emergencies

 

Emergency exits, fire equipment, etc. on the IUJ campus and instructions for Using a Portable Fire Extinguisher is available at @IUJ Website.  The direct link is:

http://www.iuj.ac.jp/oss/oom/emergency/ Emergency(E).htm

 

Please look at the site thoroughly and understand the contents enough for you to be able to evacuate in an emergency. The evacuation meeting point is the IUJ gym.

The following describes the safety features of IUJ facilities. It also gives valuable information on how to handle both general health concerns and emergencies. Please read this carefully now, before you need to know.

Note:   An emergency evacuation kit is distributed in each dormitory room for you to use in case of any emergency. It contains safety helmet, flash light, work-gloves and the bag. Please read the explanation sheet in the kit when you have spare time so that you can make full use of it in case of emergency. The kit is not yours to keep. You are encouraged to keep unperishable emergency items (energy bars, drinks, toothbrush, etc.) in the bag and remove them when checking out.

Fire

(a)  Individual Rooms

Individual rooms are fire proof. If a fire breaks out in your room, evacuate and close the door behind you. The fire will not spread. Pull the fire alarm if it does not sound automatically and clear the area, taking your neighbors with you. Use the fire extinguisher if necessary and possible.

A Fire Extinguisher is installed on each floor etc. To use:

1) pull out the safety wire.

2) remove the hose and aim it towards the base of the fire,

3) grasp the handle lever firmly and emit the fire-extinguishing chemical.

(b)  Communal Areas

If a fire breaks out in communal areas, lounges or kitchens, exit the area and close the door behind you. Fire Doors and Fire Shutters close automatically when the Smoke Detector has been triggered. Fire doors can be opened but, in order to contain the smoke and flames as much as possible, you are encouraged to use an alternate route if it is clear and it puts you in no extra danger. If you need to open fire doors, OR ANY DOOR, be sure to feel for heat before opening it. If the door is excessively hot, DO NOT OPEN it, as fire will rush in from the other side.

(c)  Electrical or Gas fires

The chance for an Electrical fire or Gas fire is remote. The buildings have sensors that can detect gas leaks or electrical problems before they can result in a fire. These sensors register at the Energy Center and the staff responds immediately to the problem area.

(d)  Responding

If the Fire Alarm is sounded, evacuate the building using the nearest stairwell. Move away from the building, preferably into the field or in the back of the parking lot. The IUJ gym is our safe evacuation meeting site.

Earthquakes

Strong earthquakes occurred in our area, the Chuetsu Area, on October 23, 2004 and July 16, 2007. IUJ buildings are safe. Our campus is on a stable block of land thanks to Mt. Hakkai-san. Furthermore, our buildings are constructed on a solid concrete base far larger than the actual size of the building. Therefore in the event of an earthquake, our buildings may move side to side as an entire unit but will not collapse or fall over. Campus is quite safe.

In the event of an earthquake, stay calm and seek safety.

(1)  “Drop, Cover and Hold On” is the recommended reaction.

  • Cover your head with a cushion or pillow or your helmet in the dorm closet.
  • Book cases, etc. may fall down, so it is important to protect your head.

(2)  Secure an exit.

  • When you feel an earthquake, open a door right away. This ensures an escape route after the earthquake is over.
  • An earthquake may warp doors, making it impossible to open them.

(3)  Do not rush outside or to another room.

  • Usually a strong earthquake will end after several long seconds or so. Seek shelter in the room you are in and stay there until it is over.
  • Falling debris such as glass and overhead signs are a major risk faced when rushing outdoors.
  • After the quake is over evacuate the building using the stairways (not elevators) and go to the IUJ gym.

(4)  Listen for official IUJ announcements. If an evacuation is necessary, you will be informed. But if the earthquake is below a 5 on the Japanese scale, there will be no announcement and no need to evacuate.

Prevention of fires during an earthquake

(5)  Extinguish any open flames the moment you feel an earthquake.

  • Be quick to turn off any heat sources in use such as gas burners and heating stoves.
  • Turn off the stopcock of gas appliances and unplug electrical appliances.

(6)  Put out any fires that may have started.

  • Use a fire extinguisher to put them out.
  • Shout “Fire” to notify your neighbors and get their assistance.

Join forces for first aid and rescue

  • Provide first aid for slightly injured people in cooperation with others.
  • If you find a person pinned under a collapsed structure or a fallen object, join forces with other community members for rescue activities.

What to do when driving a car

  • Immediately pull over to the side of the road or into a vacant lot and turn off your engine.
  • Listen for news on the radio.
  • Follow the instructions given by the police.
  • Evacuate on foot, leaving your car key in the car.

Reference: “Earthquake Emergency Procedures,” Fire and Disaster Management Agency, Institute for Fire Safety & Disaster Preparedness.

Lightning Storms

We have some lightning storms in our area. In order to prevent any direct hits, each building on campus has a number of lightning rods that extend far above the roofs. These are connected to the ground. If they are struck by lightning, the shock will go into the ground and miss the building.

If you are caught out in the fields in a lightning storm, you should stay away from trees or any tall objects, and lie flat on the ground until the storm passes.

Be aware that computers are greatly affected by lightning strikes. If you are working on a computer during a storm, be sure to save your document every few minutes. The safest thing for you to do is to stop your work and shut down your computer until the storm passes.

Automated External Defibrillator (AED)

Two AED machines to restart someone’s heart are available on campus. One AED is in SD1 in front of the Dorm Staff’s office, and the other is in the guard’s room at the IUJ Main Entrance. They are easy to use by following the step-by-step directions provided in the machines – Japanese and English directions are available.

Getting Help in an Emergency

IUJ will provide you with a Yellow Emergency Card – keep it with you always for quick reference.

If an emergency happens during business hours, call the Office of Student Services (Ext. 103) for help first. They will assist you quickly.

During non-business hours, call the Dorm Director (Ext. 847) or contact your Floor Representative to alert them of the emergency.

If for some reason you cannot get ahold of them, call the IUJ Guard (x444) or the Energy Staff (x455) or to the Ambulance Services directly (0-119) – in Japanese.

Indicate your needs by saying the following (example):

Communicating in Japanese For Emergency Help

 

Moshi moshi (hello).

SD__ no __ (room number) desu.  (This is room ___ in SD ___)

(0-zero  1-ichi  2-ni  3-san  4-yon  5-go  6-roku  7-nana  8-hachi  9-kyuu)

・  Sugu kite kudasai (please come here quickly)

・  Jiko desu (accident)

・  Kyu Byo desu (sudden illness)

・  Kaji desu (fire)

・  Kyu Kyu Sha o yonde kudasai (please call an ambulance)

・  Kin Kyu desu (emergency)

If you hear a fire alarm, clear the areas and follow the direction of the emergency announcement. The IUJ evacuation point is in the gym.

 

 

 

MSA Policies and Lottery Timing

MSA, Married Student Apartments, are designed for 2 officially married adults only. IUJ does allow 1 or 2 non-school aged children to live with their parents in the MSA, but it is not recommended due to the size of the apartments and evacuation requirements. No other family members may live in the units: Students’ parents or friends may not stay in MSA and if they are, IUJ may ask you to vacate your unit immediately.

As demand for these units is high, two lotteries are held each academic year:

  • the first is in the 2nd week of October aimed at 1st year students wanting to bring their spouse to Japan quickly. About 6 units are available each year;
  • the second lottery takes place in May and is targeted at 1st year students who will bring their spouse to Japan in October of their 2nd year. About 12 units are available for this lottery.

The number of available units may vary due to special needs situations to which the IUJ administration gives priority.  MSA units are unfurnished.

Note on family issues: Please read carefully the “Family Guide” available in the OSS prior to your family’s arrival. Also read the Info Pack on immigration issues, etc.

 

Off Campus Options, and Family issues Regarding Campus Services

Some students choose to relocate with their family off campus. Special approval from deans and supervisors, submitted 4 weeks prior to your move, is required (see info on Permanent Move Off Campus above). The OSS must be informed at this time – NO SURPRISES is the key. Your scholarship provider, in most cases, too must be informed. Students must live near Urasa Station or in the near vicinity to campus. The move to off campus is permanent (meaning no return to the campus dorms is possible, in principle).

Family Guide

A special guide for families is available. If you are considering to bring your family, please read the Family Guide now at http://www.iuj.ac.jp/oss/ or in hard copy in the OSS. Consult with the Dorm Director and/or OSS early in the process.

IUJ is unable to provide support for family members, as our services are limited to enrolled students. You are responsible for their care, health issues, travel issues, schooling, etc. While off campus monthly rent can be cheaper than the dorms and MSA, utility bills are more expensive. Most units recommended to IUJ students are on or near the IUJ bus route, and close to the schools and clinics.

IUJ Services and your Family

Please keep in mind that the IUJ Bus is a SCHOOL Bus, and not meant to be the transportation provided for family members. Family members on campus are limited to the cafeteria, school shop, Snack Lounge and 1st floor gym. Gym shower rooms, Dorm Kitchens and Study Rooms are NOT for family use. Children may not be on campus unsupervised. Spouses wishing to use the IUJ library may do so.